Staff Assistant III

Overview

This is a full-time, 40 hour per week position. This person reports to the Director of CAC. The job oversees the office and is the first point of contact by helping with technical assistance to child care providers and parents looking for childcare who contact. Purchases office equipment and materials as approved by the department, reconciliation in the University accounting system.

Responsibilities

• Maintain records, database, and information in compliance with state Office of Child Care program plan
• Prepare quarterly and annual reports as required by the funding agency.
• Give technical assistance to help providers keep the data base up-to-date.
• Assist providers in navigating the database.
• Manage complex functions of office, including secretarial, receptionist, and phone duties.
• Maintain office supplies and child care provider materials.
• Oversee sending out publications and other information as assigned.
• Maintain a record of and make department approved purchases.
• Participate in yearly conference planning and implementation. Participate in other projects and assignments as they arise.
• Attend job related trainings, some travel required
• Other duties as assigned

Qualifications

Minimum Qualifications:

• Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree is required.

• Must pass annual background check.

Preferred Qualifications:

• 2 years paid experience with data input and creating reports with data
• 2 years paid experience with computers and computer software applications
• Early Childhood background and business education

Knowledge, Skills, and Abilities:

• Accurate data entry skills and organizational skills.
• Effective written, interpersonal, and oral communication skills.
• Ability to problem solve and work cooperatively with fellow staff members.

Required Documents

Along with the online application, please attach:

1. Resume/CV (to be uploaded during the application process)

2. Cover Letter (to be typed/pasted at the end of the application process)

 

**Document size may not exceed 10 MB.**

Advertised Salary

$40,000 plus excellent benefit package

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main c