Executive Assistant / Office Manager

⛵ About Our Crew

Boats Group is the fastest-growing digital business in the recreational boating space. We are a talented team of technologists, creatives, marketers, closers, and customer advocates who spend each day pushing the boundaries of technology to make buying, selling, and renting boats easy. Every day, we work with a global inventory of more than 500,000 boats.

Within the Boats Group ecosystem, Click&Boat is the European leader in boat rentals. Our marketplace connects boat owners and travelers around the world, making boating accessible for everyone, from a day trip to a week-long sailing adventure.

Our Barcelona office is home to Boats Group’s European team, creating a dynamic and international workplace where technology, marketplaces, and boating passion come together.

To support our growing team and maintain an exceptional office environment, we are looking for an Assistant / Office Manager who will play a key role in ensuring smooth daily operations while supporting our local leadership team.

💼 Your Role

As Executive Assistant / Office Manager, you will ensure the smooth day-to-day operations of our Barcelona office while supporting leadership and employees across Boats Group teams.

You will act as a trusted operational partner, interacting with stakeholders across the organization and helping create a productive, welcoming, and well-organized office environment.

This role combines executive support, office management, and culture-building responsibilities, making it central to the employee experience in our Barcelona office.

If you enjoy creating structure, enabling teams to perform at their best, and contributing to a vibrant workplace culture, we’d love to meet you.

🚀 What You’ll Do

Executive & Administrative Support

• Coordinate travel and logistics for the leadership team so everything runs smoothly.

• Manage expenses and keep processes compliant and organized.

• Schedule and coordinate key meetings across teams.

• Prepare logistics and materials for leadership and company-wide meetings.
  

Office Management

• Create a welcoming, well-organized office environment where teams can thrive.

• Keep the office stocked, functional, and running seamlessly day to day.

• Liaise with building management to ensure smooth operations.

• Support onboarding logistics for new team members.

Events & Culture

• Help organize internal events, team gatherings, and offsites.

• Coordinate logistics for meetings and special moments.

• Contribute to a positive, engaging workplace culture.

🎯 What You Should Have

• Strong proficiency with Google Workspace, Zoom, and collaboration tools.

• Ability to maintain strict confidentiality and handle sensitive information professionally.

• Exceptional organizational skills and strong attention to detail.

• Ability to manage multiple priorities simultaneously in a fast-paced environment.

• Excellent written and verbal communication skills.

• A proactive mindset with the ability to anticipate leadership and office needs.

• A service-oriented attitude and collaborative spirit.

• Experience managing expenses, vendors, or office operations is a plus.

⚓ What You’ll Receive

We believe that a great workplace experience helps teams do their best work. Here’s what you can expect:

• Hybrid working fl