Payroll Administrator

The Payroll Administrator will perform payroll duties of intermediate complexity, necessary to support the department and its goals.

Job Duties & Responsibilities:

• Prepares, processes and ensures accurate/timely, processing of our high volume, multi-state payroll for 3000 + employees.
• Validates accuracy of payrolls including: taxes, garnishments/levies and benefit deductions/contributions.
• Prepares and processes off cycle and on-demand payrolls, as needed.
• Provides analysis, details and tracking of payroll variations as they occur.
• Performs payroll audits and validations to ensure accuracy and compliance. Provides analysis and reporting to support internal and external business partners Responsible for a payroll reports/spreadsheets; providing further development as needed.
• Assists with maintaining and processing federal, state and local tax accounts/notices; tracks and resolves issues.
• Generates, validates and processes annual tax W2 filings Performs monthly, quarterly and year end balancing of payroll aspects to ensure accuracy.
• Assigns, prioritizes, and responds to payroll service tickets, while ensuring department and individual SLA (service level agreements) are met.
• Provides excellent customer service by empowering managers and serving our customers Interacts and responds to employee payroll questions and concerns, with a strong focus on customer service.
• Responds to requests for payroll information, both internal and external.
• Assists with audits and fiscal monitoring preparations (both internal and external).
• Assists with training of internal and external staff Assists with development of  payroll processes and procedures by recommending improvements or changes in order to gain accuracy and/or efficiency.
• Ensures continuity of payroll operations by following policies and procedures. Contributes to team effort by accomplishing related tasks timely and as needed.
• Performs related work and assists with projects as required to support the goals of the Payroll department.
• Promote a team atmosphere by treating individuals with respect and honesty and by using direct communication and active listening skills.
• Be open to change and actively support change.
• Be open to others’ ideas and points of view.
• Evaluate employees objectively and provide employees with periodic feedback.
• Promote department goals as well as the mission of the hospital.
• Communicate goals to fellow staff members.
• Maintain department policies and procedures.
• Include requirements and guidelines from external agencies (i.e., Joint Commission, State of Wisconsin).
• Maintain and/or communicate to appropriate party function backlog at a set time.
• Educate new staff regarding regulations or requirements of those functions that relate to their areas or departments, as directed.

Additional Job Description:

Education/Training Requirements:

• Bachelor’s degree in accounting, Business Administration, or related field is strongly preferred CPP preferred, but not required.
• 5 + years of hands-on payroll processing experience Intermediate knowledge of Federal, State and Local laws related to payroll and benefits Intermediate knowledge of US taxing authorities rules and regulations, related to payroll.
• Extensive knowledge of payroll software, preferably UKG Dimensions, Workday, ADP Vantage and Microsoft D365 Intermediate skills with MS Office products, particularly (Excel).
• Extensive knowledge of Federal and State laws related to payroll.
• Strong interpersonal skills and the ability to interact with all levels of employees.
• Maintains an upbeat, positive attitude and enjoys working collaboratively as part of a team.
• Strong customer service skills and the desire to help others.
• Excellent written, verbal and listening skills Detail oriented with strong organizational and time management skills.
• Ability to multitask, in a fast-paced environment in order to meet payroll and project deadlines.
• Easily adapts to various competing demands while demonstrating the highest level of service.
• Must possess the ability to maintain the highest level of confidentiality.

With a career at Rogers, you can look forward to a Total Rewards package of benefits, including:

• Health, dental, and vision insurance coverage for you and your family 
• 401(k) retirement plan 
• Employee share program 
• Life/disability insurance 
• Flex spending accounts  
• Tuition reimbursement 
• Health and wellness program