Facility Coordinator

Job Title

Facility Coordinator

Job Description Summary

The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management team with on-going facility and team related responsibilities.

Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

• Oversee daily maintenance and ongoing tasks on behalf of the Facility Manager and Chief Engineer 

• Schedule facility and equipment repair needs on behalf of the Facility Manager and Chief Engineer 

• Receive, assess, and route work request for subtenants based on various terms defined in lease agreements 

• Assist in prioritizing work orders 

• Assist with purchase order requests 

• Conduct regular safety, quality and efficiency inspections. Compiles deficiency reports and reports to Chief Engineer. 

• Maintain the CMMS system to ensure accurate information on assets and maintenance, and manage accurate and timely closure of work orders.   

• Manage all parts and service purchasing and works closely with the Finance group as well as Vendor Management. 

• Responsible for preventative maintenance measures 

• Conduct monthly building inspection and assist in generating a repair / project punch list to be presented to the client 

• Execute special project work, ensure that any subcontractors hired by the Company meet the company’s safety standards 

• Maintain effective ongoing customer relations 

 

KEY COMPETENCIES 

Communication Proficiency (oral and written) Technical Proficiency Problem Solving/Analysis Customer Focus Financial Management Leadership Relationship Management   Team Orientation Vendor Management Multi-Tasking 

 

IMPORTANT EDUCATION   

• Four-year degree in Mechanical Engineering preferred or completion of Technical school certification relating to HVAC design and maintenance.  

 

IMPORTANT EXPERIENCE              

• Minimum of 5 years of directly related experience in the operation, installation and maintenance of building systems with in depth technical understanding and knowledge of all HVAC, electrical, plumbing, fire/life safety, and control systems. 

• In-depth working knowledge of all aspects of building systems and operations, contractual maintenance, construction and related services, and local laws and building codes pertaining to building operations and safety. 

• Good communication and organizational skills, ability to analyze and solve problems, capable of functioning well under stress and during emergencies, strong interpersonal and negotiation skills. 

• Proven ability to organize and manage multiple projects simultaneously. 

• Demonstrated ability to manage and lead employees, experience with HR processes as they relate to direct reports (e.g., performance management, development, coaching, feedback, etc.) 

• PC literacy - knowledge of spreadsheet, database, schedulin