Executive Assistant III, Hospital President Executive Services

Shady Grove Medical Center

If you are a current Adventist HealthCare employee, please click this link to apply through your Workday account.

 

Shady Grove Medical Center seeks to hire an experienced Executive Assistant III for our President and Executive Services department who will embrace our mission to extend God’s care through the ministry of physical, mental, and spiritual healing.

As a Executive Assistant III you will:
• Perform a wide variety of administrative functions including but not limited to: coordinating committee meetings, preparing letters/correspondence, reports, meeting minutes, and scheduling meetings
• Handle and prepare complex and highly confidential material
• Manage and coordinate office and administrative functions
• Coordinate and lead special projects
• Support the clinical and performance improvement initiatives
• Lead and support committees as designated
• Coordinate data collection, compilation, and submission
• Develop and maintain electronic filing system for administrative and personnel records, ensuring that this information is confidential

Qualifications include:
• Bachelor’s Degree required; Preferred in Healthcare or Business
• Minimum five (5) years demonstrated administrative experience required
• Experience maintaining an Executive’s calendar in C-Suite environment
• Minimum five (5) years demonstrated experience supporting Senior Management.
• PMP or other Executive Assistant Certifications Preferred
• Proficient in PC skills such as the Windows work environment, the internet and using e-mail programs such as GroupWise and the Ceridian program
• Knowledge of Visio and Microsoft Publisher
• Excellent verbal and written communication skills
• Excellent attention to detail
• Proficient with standard office equipment (i.e. fax, copier, computer)
• Ability to establish positive working relationships internally and externally
• Strong organizational skills
• Strong customer service skills especially when speaking on the telephone
• Ability to exercise considerable discretion & independent judgment with all matters and handle highly sensitive, confidential and non-routine information
• Exceptional calendar management and scheduling background for Executive level

Work Schedule:

Monday - Friday with occasional support for an evening and/or weekend event.

At Adventist HealthCare our job is to care for you.

We do this by offering:

• Work life balance through nonrotating shifts

• Recognition and rewards for professional expertise

• 403(b) retirement plan

• Free Employee parking

• Benefits Eligible Positions:

  • Competitive, comprehensive benefit plans [including health, employer-paid disability and life insurance, PTO]

  • Employer retirement contribution and match after 1-year of eligible employment with 3 year vesting  

  • Ancillary benefits such as flexible spending, legal and pet insurance to meet the needs of employees and their eligible family members

  • Subsidized childcare at participating childcare centers

As a faith-based organization, with over a century of caring for the communities in the Maryland area, Adventist HealthCare has earned a reputation for high-quality, compassionate care. Adventist HealthCare was the first and is the largest healthcare provider in Montgomery County.

If you want to make a difference in someone’s life every day, consider a position with a team of professionals who are doing just that, making a difference.

Join the Adventist HealthCare team today, apply now to be considered!

COVID-19 Vaccination

Adventist HealthCare strongly recommends all applicants to be fully vaccinated for COVID-19 before commencing employment. Applicants may be required to furnish proof of vaccination.

Tobacco and Drug Statement

Tobacco use is a well-recognized preventable cause of death in the United States and an important public health issue. In order to promote and maintain a healthy work environment, Adventist HealthCare will not hire applicants for employment who either state that they are nicotine users or who test positive for nicotine and drug use.

 

While some jurisdictions, including Maryland, permit the use of marijuana for medical purposes, marijuana continues to be classified as an illegal drug under the federal Controlled Substances Act.  As a result, medical marijuana use will not be accepted as a valid explanation for a positi