Property Management Administrative Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Position Summary

The Administrative Assistant supports the OCVIBE leadership team by providing high-level administrative, operational, and project coordination support across a dynamic, mixed-use sports and entertainment district. This role requires exceptional organization, discretion, and the ability to manage multiple priorities while interfacing with internal teams, external partners, and executive stakeholders.

Key Responsibilities

Executive & Administrative Support

• Provide day-to-day administrative support to OCVIBE management, including calendar management, meeting coordination, and travel logistics

• Prepare agendas, briefing materials, presentations, and follow-up summaries for leadership meetings

• Manage correspondence, reports, and documentation with a high level of accuracy and confidentiality

• Track action items and deadlines to ensure timely execution across teams

Operations & Project Coordination

• Support cross-functional initiatives involving development, marketing, events, partnerships, and operations

• Assist with project tracking, timelines, and coordination across internal departments and external vendors

• Organize and maintain project files, contracts, and operational documentation

• Support on-site operational needs during key events, openings, or district activations as needed

Communication & Stakeholder Support

• Serve as a point of contact between senior management, internal teams, tenants, partners, and vendors

• Draft and distribute internal communications, meeting notes, and status updates

• Assist with coordination of leadership presentations and stakeholder briefings

Office & District Support

• Help maintain efficient office operations, including scheduling, supplies, and vendor coordination

• Support onboarding and coordination for new team members, consultants, or partners

• Assist with special projects and ad hoc assignments related to the growth and activation of OCVIBE

Qualifications

Required

• 3+ years of experience in administrative, executive assistant, or management support roles

• Strong organizational and time-management skills with the ability to manage competing priorities

• Excellent written and verbal communication skills

• High level of professionalism, discretion, and attention to detail

• Proficiency in Microsoft Office, SharePoint Pages, and collaboration tools

Preferred

• Experience in sports, entertainment, real estate development, hospitality, or mixed-use environments

• Familiarity with project coordination, event support, or district operations

• Ability to work flexible hours, including occasional evenings or weekends during major events

Key Competencies

• Proactive and solution-oriented mindset

• Strong interpersonal skills and comfort working with senior leadership

• Ability to operate in a fast-paced, evolving environment

• Collaborative, adaptable, and detail-driven

Work Environment

• Office-based with regular interaction across the OC Vibe district

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

70,000.00 – 75,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Anaheim, CA

Job Tags:

Property Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes