Administrative Associate

Job Posting Title:

Administrative Associate

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Hiring Department:

University of Texas Elementary School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UNIVERSITY ELEM SCHOOL CAMPUS

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Job Details:

General Notes

You will make a difference!

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students and colleagues. If you’re the type of person that wants to know your work has meaning and impact, you’ll love working in the UT Charter School System. UT Austin provides an outstanding benefits package including but not limited to:

• Salaries that are highly competitive with the local ISD
• Eligibility for annual merit-based permanent salary increases
• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Paid sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• For more details, please see: https://hr.utexas.edu/prospective/benefits

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This position requires fingerprinting and successful completion of a background check.

Purpose

To offer comprehensive administrative support to the principal and campus community by performing a range of clerical, organizational, and management tasks. This role ensures smooth school operations through efficient coordination and communication.

Responsibilities

• Serve as the assistant to the principal, managing schedules, planning meetings, and coordinating school events.
• Provide operational support, assisting in the management of campus systems.
• Develop and maintain a strong sense of customer service by communicating effectively with campus personnel, parents, and community stakeholders.
• Supervise the front office, ensuring smooth operations and managing staff assignments as needed.
• Serve as secondary support for phones and Raptor check-in.
• Conduct the annual pre-kindergarten through 5th-grade lottery and manage student waitlists.
• Oversee daily attendance reporting and maintain accurate attendance records.
• Coordinate student registration, withdrawals, and grade reporting.
• Maintain parent and employee master lists and provide support and communication to families.
• Manage student record requests using TREx.
• Provide administrative and clerical support to the principal and administrative team as needed.
• Support PEIMS, SPED, and LPAC data management within the Ascender system.
• Manage door locks, badges, and security cameras.
• Submit and track work orders for facilities management.
• Monitor and manage building alarms.
• Organize and facilitate front office meetings.
• Actively participate in the Community Engagement Committee.

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Required Qualifications

High School graduation or GED. Five years of clerical experience. Demonstrated experience in scheduling, event coordination, and administrative support. Strong organizational, communication, and interpersonal skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bilingual in English and Spanish. One year of experience with the Public Education Information Management System (PEIMS).
 

Salary Range

$40,000 + depending on qualifications

Working Conditions

Elementary school main office/front desk. Fast-paced environment requiring multitasking and adaptability.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who ar