Jobs and Careers
UN
Senior Administrative Coordinator
University of New EnglandUnited Statesfull_timeVerifiedPosted 20 Aug 2026
💰 $46,500/yr
About the role
Position Information
Position Type
Professional Staff
Faculty Track
Position Title
Senior Administrative Coordinator
Employment Status
Full Time
Months
12
Campus
Portland, ME
Description
The Senior Administrative Coordinator provides advanced administrative coordination and operational support to the Westbrook College of Health Professions (WCHP) Dean’s Office. Reporting to the Director of Finance & Administration, this role supports the functioning of the Dean’s Office by coordinating administrative processes, supporting college-level initiatives, and serving as a key resource for faculty, staff, and campus partners.
This position complements the executive-level confidential support provided by the Senior Assistant to the Dean by focusing on college-wide administrative coordination, workflow support, and operational continuity.
About The University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
Benefits Overview
About The University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
Benefits Overview
- Multiple health and dental plan options, plus vision coverage.
- Up to 8% retirement plan match.
- Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
Educational benefits:
- UNE tuition waiver for employees, spouses, and domestic partners.
- UNE tuition waiver for dependents of employees with 1 year of full-time service.
- 50% tuition reduction if less than 1 year of full-time service.
For more information about our outstanding benefits, please visit: UNE Benefits Overview
Administrative & Operational Coordination
- Provide complex administrative support to the WCHP Dean’s Office, including coordination of workflows, calendars, and communications that support multiple leaders.
- Serve as a primary administrative point of contact for college-level operational questions, routing issues to the appropriate office or leader as needed.
- Maintain office procedures, shared systems, records, and files to ensure continuity and consistency across the Dean’s Office.
- Coordinate logistics for college-level meetings, retreats, orientations, and special events.
Financial & Personnel Support
- Provide administrative coordination in support of the Director of Finance & Administration, including purchase orders, reimbursements, budget tracking, and data gathering.
- Assist with personnel-related administrative processes such as onboarding coordination, contract routing, evaluations, and compliance documentation.
- Maintain accurate records related to budgets, personnel actions, and operational reporting.
Academic & Program Support
- Support administrative coordination for academic, student affairs, and interprofessional initiatives led by Associate Deans and college leadership.
- Assist with accreditation-related documentation, program reviews, college-level data collection, and reporting deadlines.
- Coordinate logistics and documentation for college-wide initiatives and milestones, including ceremonies and recognition events.
Communication & Collaboration
- Draft and distribute administrative communications on behalf of college leadership.
- Serve as a liaison between the Dean’s Office and academic departments to support clarity in timelines, expectations, and processes.
- Partner closely with the Senior Assistant to the Dean to ensure seamless support and appropriate division of responsibilities.
- Maintain discretion and confidentiality in all matters.
Project & Workflow Support
- Support special projects and process improvement efforts as assigned by t
Apply for this role
Generate a tailored application kit with a matched cover letter, interview prep, and CV highlights — in under 60 seconds.
Apply Now →Generate Application KitFree account required — sign up in 30s