Administrative Assistant, Creative

Sony Music Publishing is the leading global music publisher, which is home to world-class songwriters, legendary catalogues, and industry-leading synchronization licensing and production music businesses. With an international network of 38 offices, Sony Music Publishing represents many of the most iconic songs ever written by celebrated songwriters such as The Beatles, Bob Dylan, Aretha Franklin, Marvin Gaye, Michael Jackson, Carole King, Queen and The Rolling Stones, as well as contemporary superstars including Beyoncé, Ed Sheeran, Pharrell Williams, Lady Gaga, P!nk, and Sam Smith. To learn more: www.sonymusicpub.com/en.

Job Purpose: The Administrative Assistant will maximize effectiveness and efficiency of the Creative team by providing general administrative assistance and support. You will serve as the responsible party for the songwriter experience at the Sony Music Publishing office in Los Angeles.  You will provide the highest possible level of customer service by supporting both the A&R team and the songwriters, ensuring that the department meets all their needs.

 

What You’ll Do: 

• Build a strong and cohesive partnership with other EAs and Creative Admins, both domestically and internationally in NY, LA, Miami, Nashville, and the UK 

• Generate, distribute, and maintain various reports as needed by the A&R team including the casting list, pitch list, A&R research documents and other important department documents.   Take meticulous notes during meetings and distribute accordingly 

• Proactively anticipate needs of A&R staff to foresee problems and prevent them by acting 

• Make recommendations related to schedules, communications, travel and systems 

• Own and proactively manage an ever-changing calendar of internal and external meetings with attention to accuracy, detail (including time zones) and allocation of time and resources to promote productivity and successful execution of the A&R team (this includes managing all details - attendees, location, time, length and provide background information and agendas when needed) 

• Coordinate with travel agent to provide a seamless travel experience for complex and detailed travel plans and itineraries, including flights, hotel accommodations, car service and more in accordance with company policy and compile travel documents for expense reimbursement. 

• Handle travel for both executives and songwriter clients 

• Manage, process, and track expense reports in a timely fashion and in accordance with the SMP T&E policy 

• Master the use of SMP internal systems such as SCORE, TEMPO and PITCH.   Regularly upload new releases into the PITCH system 

• Liase with other departments within SMP such as Business Affairs, Sync, and Admin 

• Finger on the pulse of hip restaurants and venues in order to book restaurant reservations, private meetings, off-sites, celebratory events, industry events and more 

• Act as host of meetings, develop meeting agendas, etc 

Who You Are: 

• Alignment with Sony’s Purpose and Values 

• Ability to maintain confidentiality and discretion in all matters 

• Demonstrated ability to deliver consistently high quality and professional customer service to both internal and external customers  

• Ability to work independently and without follow-up, while also being a team player who can build solid, collaborative relationships 

• Working knowledge of digital music space and social media 

• Proactively engage in managing the daily activities of the office, with a strong sense of urgency and highest level of professionalism 

• Ability to work in a fast-paced environment 

• Highly organized person that pays very close attention to the details. 

• You are a clear, effective, and accurate communicator 

• You embrace, support, and inspire innovation through a creative and collaborative approach 

• Strategic Planner   
   

What We Give You: 

• You join an inclusive, collaborative, and global community where you have the opportunity to fuel the creative journey 

• A modern office environment designed to foster productivity, creativity, and teamwork  

• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching  

• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, full