Executive Admin Coordinator

Overview

 

 

 

Boys & Girls Clubs of America is the nation's premier youth development organization. Our programs, training and services impact nearly 4 million children and teens every year. We are always looking for qualified professionals with a passion for improving young lives, as a member of our national staff.  

Are you a proactive and organized professional who thrives in a fast-paced, purpose-driven environment? We’re looking for an energetic and motivated Executive Admin Coordinator to provide essential support to the Vice President of the Southeast Region and two Directors. This hybrid role (two days in-office) is perfect for someone who loves managing details, juggling priorities, and contributing to impactful initiatives that change lives. If you’re strategic, resourceful, and passionate about supporting leadership, we want to hear from you!  This role offers the opportunity to be part of an inspiring mission and a dynamic team. You’ll play a key role in helping us empower youth and support local Clubs to reach their full potential. In this role, you’ll have the flexibility to balance in-office collaboration with remote work while staying connected to our impactful mission.

 

About the TeamJoin the Southeast Region team at Boys & Girls Clubs of America (BGCA), the leading organization dedicated to empowering youth and transforming communities. Our team works collaboratively with local Clubs, experts, and partners to amplify our impact. Through strategic guidance and innovative solutions, we ensure that Clubs are thriving, youth are inspired, and communities are strengthened. Together, we’re shaping a brighter future for the next generation.

Responsibilities

What You’ll DoAs the Executive Adminstrative Cooridnator, you’ll be at the heart of it all, ensuring the smooth operation of the Southeast Region team. Here’s what your day-to-day will look like:

• Executive Support

  • Masterfully manage schedules, travel arrangements, and expense reports for the Vice President and Directors.
  • Serve as a communication hub, connecting with departments, local Clubs, and external stakeholders.
  • Draft polished correspondence, organize filing systems, and keep everything running like clockwork.
  • Prepare materials and manage logistics for meetings and events, ensuring every detail is covered.

• Project Management

  • Keep projects on track by managing timelines, gathering data, and creating insightful reports and presentations.
  • Collaborate with the team to develop budgets and support funding proposals.
  • Build and maintain databases to streamline information storage and retrieval.

• Operations Support

  • Work across departments and with external consultants to meet deadlines and achieve goals.
  • Oversee grants, budgets, and payment processes with precision and care.
  • Provide backup support and lend a hand wherever it’s needed to keep the team moving forward.

Qualifications

We’re looking for a detail-oriented and collaborative professional who’s excited to make an impact.

 

Education & Experience:

• • Associate’s degree or equivalent experience required.
  • At least five years of administrative experience, including two years supporting senior leaders.

Technical Expertise:

• • Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook).
  • A knack for creating visually appealing reports and presentations.

Interpersonal Savvy:

• • Exceptional communication skills and a polished executive presence.
  • Proven ability to build trust, work collaboratively, and maintain confidentiality.

Organizational Wizardry:

• • • A sharp eye for detail, a talent for multitasking, and a commitment to seeing things through to the finish line.