Senior Administrator, CFE

Description

Salary Range:  $41,209-$49.260 annually

Benefits (The Good Stuff)

• 3  WKS Vacation Paid*
• 12 Paid Holidays
• 12 PTO Paid Days
• Competitive  Health Benefits Package
• Wellness Program Reimbursements up to $50/month
• Short Term Disability at NO COST
• Life Insurance & AD&D 2X Annual Salary at NO COST
• Employee  Assistance Program
• Retirement Plan UP TO 6% Employer Funding
• Professional Development Opportunities
• Discounted  On-Site Early Childhood Care
• Tuition Assistance for Early Education Degree
• Free Monthly Transit Card

*Vacation amounts may vary based on roles, schedules, and years of service

Help us make a difference in our community. United, we are tackling complex issues and turning contributions into real change. We fight for equitable access to quality education, financial security, and the health of everyone in our community. Join our team and join us in the fight for a stronger Miami!

United Way Miami, Inc. is hiring a Senior Administrator, CFE to join our team. As a Senior Administrator, CFE, will manage all administrative support to the Vice President and additional staff in meeting the needs of United Way’s customers.

UWM is an equal opportunity employer and a drug-free workplace. Please visit our Career site homepage to view our EEO statement and Drug-Free policy.

Principal Duties and Responsibilities:

• Provide all professional relationships follow-up that may include, but is not limited to: composing/drafting letters; setting up appointments; scheduling meetings; conducting research as needed regarding current and prospective accounts and individuals for the CFE.
• Provide administrative support to the Vice President and other staff that includes but is not limited to data entry; internal and external correspondence, report generation and queries; coordinating all logistics for receptions, luncheons, meetings, etc.
• Serve as lead staff for all Center events
• Responsible for the maintenance of accurate information of all CFE volunteers, donors, and customers in ANDAR and Salesforce.
• Support all aspects of the CFE Committee that may include, but are not limited to: composing/drafting the invitation; keeping RSVP’s; drafting the meeting agenda; meeting information packet; setting up the conference phone; scheduling laptops to be available for the meeting; setting up the room before the meeting; attending and assisting with technology during meetings; etc.
• Provide support to the Education I, Program Officer on all aspects of program investment information processing, from communication with grant recipients to compilation and organization of application and reporting materials, including agency and program contracts.
• Provide telephone support for the division that includes but is not limited to: answering calls; recording and delivering accurate messages; referring complaints and requests for information to appropriate staff, and following up as needed.
• Liaison between the CFE and UW Campus Manager/Operations Department on any CFE building maintenance issues.
• Responsible for scheduling all meetings/trainings (internal and external) utilizing the Meeting Room Manager and providing support to trainers, guests, and staff on all room setup needs.
• Coordinate all CFE traveling arrangements, such as airfare, lodging, transportation, etc.
• Responsible for submitting the CFE Corporate American Express expense report in a timely manner.
• Responsible for invoicing Educare's traveling costs in a timely manner.
• Liaison between United Way and any CFE volunteer-related projects.
• Assist other administrators as needed. Provide CFE reception lunch coverage on a rotating basis.

Requirements

Education Requirements: Associate degree or equivalent experience.

Experience Requirements: Two to three years’ experience in an office/administrative environment in support of a senior-level position.

Technology Requirements: Must have knowledge of modern technology and be able to adapt quickly to new software, browsers, and systems. 

Other Essential Knowledge/Skills: Must be detail-oriented and able to multitask in a fast-paced environment. Strong customer service skills required. Ability to functio