Administrative Assistant I - Sr.

Work Place Flexibility: Onsite 

Legal Entity: Entergy Arkansas, LLC 

 

Job Summary/Purpose

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

 

Job Duties/Responsibilities

1.    Provide secretarial and administrative support to Staff and Managers.                                           
2.    Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.

3.    Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.

4.    Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.                                            
5.    Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.

6.    Be proactive in forwarding work issues to the appropriate managers/supervisors.

 

Minimum Requirements

 

Minimum education required of the position

• Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

 

Minimum experience required of the position

• Administrative Asst. I: 0-2 years
• Administrative Asst. II: 2-4 years
• Administrative Asst. III: 4-6 years
• Administravie Asst. SR: 6 + years 

 

Minimum knowledge, skills, and abilities required of the position

• Preferred: Experience in Microsoft Office products, Power BI, Click Schedule, and MyGeotab

 

 

Company Testing Requirement:

• Successful completion of the EEI SASS test
• Candidates selected to take the SASS test will be invited via e-mail *MONITOR YOUR SPAM/JUNK EMAIL

Primary Location: Arkansas-Little Rock Arkansas : Little Rock 
Job Function: Professional
FLSA Status: Non exempt 
Relocation Option: No Relocation Offered
Union description/code:  
Number of Openings: 1
Req ID: 115862
Travel Percentage:Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

The Entergy System of Companies expressly prohibits any form of unlawful emp