Chief Administrative Services and UN Reform Section, Facilities and Administrative Services Branch (FASB), Division for Management Services (DMS), New York, P-4

The Position:

This position is located in the Facilities and Administrative Services Branch (FASB) within the Division for Management Services (DMS). FASB provides and oversees a broad range of support services relating to facilities and asset management, travel, mail & pouch and administrative/general services for both Headquarters and Field Offices. The term Field Offices includes all offices located outside of Headquarters including Regional/Sub-Regional Offices, Liaison Offices and Country Offices. The incumbent reports directly to the Chief of the Branch and supervises 1 Professional and 4 General Service staff.

The incumbent maintains professional contacts with staff at UNFPA-Headquarters, Development Coordination Office (DCO), UNDP and other sister agencies together with field based colleagues. Provides professional support, analyses, clarification, and information and maintains regular contact with staff, within and outside the Organization as may be required.

How you can make a difference:

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies. 

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards and who will defend them courageously and with full conviction.

UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results and ensure effective external relations, communications, and partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results.

Job Purpose:

Reporting to the Chief of the Facilities and Administrative Services Branch, the Section Chief provides leadership and supervision in the areas of Business Operations Strategy (BOS)/Common Back Office (CBO) implementation, Efficiency Reporting, Fleet Management, Common Services and Mail & Pouch Services.

The primary roles are specifically:

a) Lead, manage and coach a group of international & national staff under his/her direct supervision;

b) Oversee the UNFPA global vehicle fleet management;

c) Guide UNFPA participation in UN Reform efficiencies incl BOS/CBO and GSS; 

d) Lead UNFPA negotiations with UN service providers on a global level.

You would be responsible for:

a) Provide strategic guidance and leadership in the area of administrative and common services 

• Develops and maintains, with the assistance of a team of professionals and specialists, a comprehensive set of policies and procedures for all administrative and common services; 
• Ensures that policies & procedures are practical and usable in the day-to-day business
• Interprets, provides guidance and monitors compliance with all such policies and procedures;
• Identifies needs for new or modified policies and procedures; review and initiate action as may be required;
• Negotiates global Service Level Agreements (SLAs) and Universal Price Lists in the interest of UNFPA and ensure global SLAs and price lists are used accordingly;
• Coordinates with internal and external stakeholders as required.

b) Provide strategic guidance and leadership for the implementation of the UN efficiency agenda

• Represents UNFPA on UNSDG Task Teams on UN efficiency (BOS/CBO, GSS, etc. to ensure that decisions taken serve the best interests of UNFPA;
• Leads and guides the Business Operations Analyst in implementing BOS/CBO in all UNFPA field locations and liaises with DCO to resolve any potential challenges;
• Ensures that local BOS/CBO arrangements are in the interest of UNFPA;
• Ensures efficiency gains from interagency, bilateral and internal initiatives are provided timely for internal and external reporting.
• Guides UNFPA field offices in the implementation of BOS/CBO and liaises with DCO to resolve any