Executive Assistant, Clerical for Office of Advancing Equity

Executive Assistant, Clerical for Office of Advancing Equity 
DSC/1st Street Building
40 hours/week | 52 weeks/year
Monday - Friday | 8:00 am - 4:30 pm
Starting Wage: $23.61/hr + Benefits

Join the Duluth Public Schools team, where we work to inspire every student to achieve their potential and prepare students to lead productive, fulfilling lives. 

Summary:
Under administrative direction, initiates and coordinates clerical and secretarial functions in the implementation of administrative policies and procedures. Work responsibilities extend to providing administrative assistance and management support requiring a high degree of awareness, tact, creativity and initiative in directing and/or completing projects and resolving complex work problems or processes. Work responsibilities may extend to providing work to other support staff. Some work may extend into the evening for various meetings. 
This job class is distinguished as the highest level in the Office Support Specialist series this level, employees are responsible for highly complex staff support duties, including managing highly sensitive confidential information. Work is accomplished by directing and/or requiring the assistance of other support staff. The scope and complexity of this level deals with diverse work activities that require an extensive knowledge and understanding of school district operations.
 
Minimum Qualifications:

• High School Graduation or equivalent
• Minimum five (5) years of progressively responsible experience in advanced support staff, OR a combination of education and experience totaling six (6) years.

Knowledge Requirements:

• District policies, regulations, procedures and processes.
• Applicable state and federal rules, regulations, policies and procedures.
• Customer service principles and practices.
• District budgeting and payroll systems.
• Modern office methods, practices and procedures.
• Bookkeeping procedures and principles.
• Advanced to expert level personal computer operations and software applications.

Skill Requirements:

• Planning, organizing and setting work priorities and working independently without immediate supervision.
• Meeting predetermined deadlines and utilizing flexibility with work and priority shifts.
• Gaining cooperation and conformance without authority.
• Interpreting, explaining and applying written and oral instructions, procedures and regulations.
• Communication skills, both orally and in writing.
• Determining priorities in the handling of unique and/or complex problems.
• Promoting public relations and dealing tactfully and diplomatically with staff, students and the public.
• Maintaining confidentiality with highly sensitive information, issues and situations. 

Desirable Qualifications:

• Perform difficult and complex computations accurately, identify and correct errors.
• Advanced knowledge in computerized accounting software.

Additional Information: 

• Applicants should possess exceptional attention to details due to this position requiring extensive data entry.
• Requires some evening work (e.g., attending parent and committee meetings)
• Reports to the Director of Advancing Equity
• Supports the Department of Equity, which includes the Integration Specialist, American Indian Education, and Families in Transition

In addition to rewarding career opportunities, Duluth Public Schools offers an excellent benefit package to employees who are hired into positions scheduled to work 24 hours/week or more. Benefits include, but are not limited to the following:
 
Medical/Prescription Drug Plan with Health Reimbursement Arrangement

• Single Coverage � District pays 100% of premium (FREE) + contributes $2,612.50 into HRA annually
• Family Coverage � District pays 75% of premium (25% employee contribution) + contributes $5, 250 into HRA annually

Dental Plan

• Single Coverage � District pays 100% of Basic premium (FREE)
• Family Coverage � District pays 25% of Premium

Life Insurance                                        

• District provides minimum of $50,000 of life insurance at no cost, employee may purchase supplemental life insurance

 Long Term Disability

• District-provided at no cost to employee

Flexible Spending Accounts

• Employees may elect to contribute on a pre-tax basis to Health Flexible Spend