Administrative Secretary

Overview

This is a provisional appointment.Brief Job Description (essential functions of the job):Under direction, performs work of moderate difficulty assisting the Director of Human Resources, Office of Streets with a wide variety of administrative functions.

Responsibilities

• Composes correspondence.
• Calculates and executes personnel documents such as step raises, official memoranda and reports.
• Uses the PeopleSoft Human Resources program to obtain necessary personnel data.
• Maintains confidential personnel records and files.
• Explains personnel policies and procedures.
• Manages and oversees Managing Attendance program and keeps statistics regarding the same.
• Prepares correspondence and memoranda to be sent to other city and state departments relative to civil service matters.
• Answers the telephone and assists callers requesting verification of employment, personnel information, or connects them to proper employees.
• Files all personnel documents.
• Performs related work as required. 

Required to work any emergency as directed by the Chief of Streets or Designee. 

Minimum Entrance Qualifications

• Applicants must have at least four (4) years of full-time, or equivalent part-time, paid experience in office work or business administration, in work the major duties of which include one or more of the following functions: office management, records management, purchasing or personnel administration. 
• Must have the ability to exercise good judgment and be able to focus on detail as required by the job.
• Knowledge of Civil Service laws, Managing Attendance Program, and City of Boston personnel policies and procedures preferred.
• Knowledge of PeopleSoft Human Resources Program preferred. 
• Strong computer and organizational skills preferred.
• Appropriate educational substitutions may be made.

BOSTON RESIDENCY REQUIRED.Terms:Union/Salary Plan/Grade:  AFSCME/RA-14Hours: 35 per week