Administrative Assistant, Research Department

Overview

The Administrative Assistant is responsible for providing administrative support for the Research Department.

Responsibilities

Provide administrative support, but not limited to the following:

• Facilitate communication between the Assistant Dean for Research, Administration, Faculty and Students
• Record minutes and maintain compliance files of research committees: Institutional Animal Care and Use Committee, Research Committee, Biosafety Committee, and ad hoc committees as assigned
• Collect and prepare reports related to research activities for submission to the Executive Dean, University, and/or accrediting bodies.
• Assist in the preparation of reports to Touro University Environmental Health and Safety Department including chemical inventory
• Maintain compliance files for research laboratories, including biosafety records and documents
• Prepare submission documents and maintain records of FDNY Certificate of Fitness (C-14) for faculty investigators and students
• Coordinate safety training of faculty investigators and students
• Coordinate purchase of supplies, chemicals, and equipment
• Collect documentation and submit reimbursement requests for student or faculty conference travel.
• Initiate and maintain relationships with outside vendors and account representatives to facilitate purchasing of supplies and services; Assist investigators in obtaining quotes for supplies and services
• Work with investigators and other research staff to maintain ongoing service and service contracts for lab equipment
• Assist with maintaining daily temperature records of space and refrigeration equipment
• Conduct and record weekly tests of eye-washing stations
• Provide administrative support for on-site research conferences and/or research presentations
• Compile research documentation and protocols
• Perform other duties as assigned by the Assistant Dean for Research.

Qualifications

Education/ Experience

• Bachelor’s Degree or equivalent experience
• Familiarity with operations of a research lab is preferred but not required

Knowledge/ Skills/ Abilities

• General administrative duties required
• Effectively manage and organize daily tasks, independently and with a team, while balancing multiple projects and meeting deadlines required
• Accuracy and productivity in completing tasks required
• Strong interpersonal skills
• Well organized Able to prioritize tasks
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook

Physical Demands

• Extensive Use of Computers
• Excessive sitting and standing
• Ability to lift 5 lbs.

 

Maximum Salary

USD $50,000.00/Yr.

Minimum Salary

USD $40,000.00/Yr.