Work Study - Global Engagement Office, VP of Global Engagement

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JOB TITLE:  

Office Aide, Work-Study Position

DEPARTMENT INFORMATION: 

The mission of the Global Engagement Office (WyoGlobal) is to provide institutional leadership in shaping, supporting, and pursuing the University's goals for advancing comprehensive internationalization. The work-study office aides will assist students, faculty, and staff. The VP of Global Engagement Office oversees the operations of the multiple units. The English Language Center (ELC) provides English language learning instruction, International Students and Scholars (ISS) provides a  welcoming environment for the international community from direct support on visas to a wide range of workshop and outreach services. The Center for Global Studies (CGS) connects UW and the Laramie community with the world through international programming, partnerships, and more.  Education Abroad (EA) gives UW students and faculty the opportunity to explore the possibility of study abroad. 

Job location: Cheney International Center

Pay rate or range: $12 per hour

JOB PURPOSE:   

There are three positions available: one in the VP Global Engagement Office administrative unit and two in Education Abroad. 

VP Global Engagement: Assist the administrative associate and business manager with supply orders, campus errands, event planning, and travel reimbursements. Learn basic accounting practices.

Education Abroad: Provide administrative and operational support for the Education Abroad Office.  The Education Abroad Office is located on the first floor of the Cheney International Center next to Student Health.  As a result we receive a high volume of walk-in traffic.  Part of this job would be managing the front office and directing all of the walk-in flow during the day.  Additionally, we welcome visitors, including parents and high school students,  for the Office of Admissions.

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ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Manage departmental email addresses:
  • Respond to emails regarding questions
  • Schedule meetings with students (high school meetings, peer-advising, etc.)
  • Forward emails to respective faculty and staff within the Global Engagement Office
• Professionally answer, respond to, and forward phone calls
• Manage the schedules of Conference Rooms 024 and 129
• Restock office supplies  (i.e. copier paper, paper clips, pens, tape, staples, etc.)
• Provide service to those who walk through the front doors of the Cheney International Center
• Send UW promotional material to our exchange partner universities overseas
• Complete projects for coordinators and advisors in the office on an as-need basis (utilizing Google Drive, Microsoft Office, Canva, YouTube/Vimeo, Flickr, etc.)

SUPPLEMENTAL FUNCTIONS: 

• Complete campus errands by distributing posters, picking up orders, and delivering deposits
• Assist with event set up and clean up for public lectures or information sessions

COMPETENCIES

• Ability to learn
• Teamwork
• Communication
• Time management

MINIMUM QUALIFICATIONS: 

High School Diploma or GED

Must be eligible, have received and accepted work study award through Student Financial Aid for the applicable semester and/or academic year.   

DESIRED QUALIFICATIONS:   

• Experience working in office setting
• Ability to navigate the UW website
• Demonstrated excellence with Microsoft Office, Outlook Calendars, and phone etiquette

EDUCATIONAL BENEFITS APPLICABLE TO CAREERS: 

• Accounting practices for international travel
• Marketing and communications in the international environment
• Optimizing use of social media platforms
• Event facilitation and management
• Management of websites
• Opportunity for a student to develop an international perspective

REQUIRED APPLICATION MATERIALS: 

Complete the online application.  The de