Administrative Assistant I

Site: The Brigham and Women's Hospital, Inc.

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

Specializes in providing routine administrative and secretarial support as directed and under minimal supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, expenses reimbursement, completes routine tasks, scanning & filing, office cleaning. This position requires strong organizational, coordination and judgment skills and ability to prioritize effectively.

 

Qualifications

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Perform administrative duties and provide routine administrative support under minimal supervision at a high proficiency level

• Provides direct support to Administrator, PIs

• Work is highly complex, non-repetitive and often project oriented,

• Ability to solve problems and determine best course of action with little direction

• Act as a lead, assign and prioritize workflow, troubleshooting issues, assist with training and orientation, and provide backup support for the Supervisor. 

• Work on projects, coordinate work, take initiative using all available resources, follow through on issues when needed, apply knowledge as appropriate with little direction from Supervisor 

• Work with other departments and institutions to facilitate cross-promotion

• Support other document development activities including research publications, presentation materials and manuscripts, including creating bibliographies, sourcing curriculum vitae

• Comfortable and facile with learning new computer applications.

• Intensely organized and detail oriented

• Able to do physical activity, such as carrying boxes

• Assist with training as needed

• Assist with special projects as directed

• Other duties, as assigned

Education
High School Diploma or Equivalent required
Can this role accept experience in lieu of a degree? No

Experience
Administrative Assistant or Secretarial Experience 0-1 year preferred

Knowledge, Skills & Abilities
Basic understanding of office procedures including filing, copying, scanning, printing and faxing.
Basic Proficiency in MS Office.
Ability to use phone system.
Managing one's own time and the time of others.
Strong verbal & written communication skills.
Strong customer service skills.
Strong interpersonal, written and oral skills.
Ability to use standard office equipment.

 

Additional Job Details (if applicable)

 

Remote Type

Hybrid

 

Work Location

900 Commonwealth Avenue

 

Scheduled Weekly Hours

40

 

Employee Type

Regular

 

Work Shift

Day (United States of America)

 

Pay Range

$17.71 - $24.28/Hourly

 

Grade

2

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

 

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to r