Confidential Assistant to the Vice President & CFO (Confidential Administrative Support III, Range 3) - Administration & Finance

Working Title

Confidential Assistant to the Vice President & Chief Financial Officer (VP/CFO) for Administration & Finance

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Appointment Type

This is a two-year probationary position.

Time Base

Full-Time (1.0)

Work Schedule

Monday through Friday, 8:00 a.m. to 5:00 p.m.

Anticipated Hiring Range

$6,667.00 to $7,667.00 Per Month ($80,004.00 to $92,004.00 Annually)

Salary is commensurate with experience.

Position Summary

The Confidential Assistant to the Vice President & Chief Financial Officer (VP/CFO) for Administration & Finance provides highly responsible, confidential, and complex executive-level administrative and operational support to the VP/CFO and the Office of Administration & Finance. Working closely with the Director of Administration & Strategic Planning, the incumbent independently manages a broad range of complex executive administrative operations requiring advanced organizational skills, sound judgment, discretion, initiative, and attention to detail in support of divisional and university priorities.

The incumbent is responsible for providing confidential executive-level administrative support involving access to, and handling of, sensitive personnel, budgetary, executive, and university operational matters requiring a high degree of discretion, independent judgment, and confidentiality; managing the VP/CFO’s complex calendar and scheduling priorities; independently coordinating travel and related reimbursements; preparing and processing correspondence, reports, presentations, briefing materials, and confidential documents; coordinating office operations and student assistant support; and providing front office reception and customer service support for the office suite. The position also supports divisional meetings, conferences, events, and large-scale virtual and in-person presentations, including coordination of presentation materials, meeting logistics, and Zoom meeting/webinar support for campus audiences.

This position requires exceptional organizational, communication, customer service, and technical skills; the ability to manage multiple competing priorities in a fast-paced executive office environment; the ability to exercise independent judgment and maintain confidentiality in sensitive matters; and the ability to work collaboratively and professionally with a diverse campus community.

The incumbent serves as a liaison and representative of the VP/CFO with campus leadership, administrator