UNIV - Administrative Coordinator II - Pharmacology and Immunology

Job Description Summary

The position serves as a strategic partner to departmental leadership, providing executive-level support to the Department Chair and Department Administrator while leading initiatives that support departmental operations, faculty affairs, communications, recruitment, employee engagement, seminars, special events and community-building initiatives.

This highly visible position serves as a central liaison among faculty, staff, trainees, institutional partners, candidates, and external visitors. The Coordinator works independently to manage executive-level administrative responsibilities including sensitive and confidential matters, human resources support and faculty lifecycle processes, coordinates recruitment and onboarding activities, oversees departmental communications and events, and develops initiatives that foster an engaged, collaborative, and inclusive departmental culture.

The successful candidate will combine exceptional organizational skills, project management expertise, discretion, relationship-building abilities, and operational leadership to help advance the department's research and educational missions.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001032 COM PHARM Administration CC

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

52,100.00 - 70,300.00 - 88,600.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

• 25% - Executive Operations and Leadership Support
  • Serve as the primary administrative and operational partner to the Department Chair and Department Administrator.
  • Manage complex executive calendars, scheduling priorities, leadership meetings, retreats, and strategic planning sessions.
  • Prepare agendas, presentations, reports, correspondence, briefing materials, and executive communications.
  • Track action items, deadlines, and strategic initiatives to ensure timely follow-through.
  • Manage confidential and time-sensitive information requiring independent judgment and discretion.
  • Serve as a liaison between departmental leadership and faculty, staff, institutional partners, and external stakeholders.
  • Support departmental leadership in advancing strategic goals and operational priorities
• 20% - Human Resources, Faculty Affairs, and Academic Administration
  • Coordinate faculty, staff, and trainee personnel processes throughout the employment lifecycle.
  • Assist with recruitment, hiring, onboarding, classification and compensation actions, promotions, transfers, and separations.
  • Coordinate faculty appointments, annual contracts, promotion and tenure activities, and faculty evaluation processes.
  • Partner with departmental leadership, Human Resources, and institutional offices to ensure compliance with policies and deadlines.
  • Serve as departmental liaison for visa sponsorship and immigration-related processes in collaboration with institutional partners.
  • Support faculty recognition, awards, professional development, and retention initiatives.
• 15% - Faculty Recruitment, Candidate Experience, and Professional Programs
  • Lead coordination of faculty recruitment activities from candidate outreach through onboarding.
  • Develop interview schedules, coordinate travel arrangements, manage candidate visits, and facilitate recruitment logistics.
  • Partner with search committees and departmental leadership to create an exceptional candidate experience.
  • Coordinate faculty development programs, leadership initiatives, and professional engagement opportunities.
  • Assist with drafting and posting position announcements and recruitment materials.
• 10% - Employee Engagement, Community Building, and Department Culture
  • Lead departmental initiatives designed to strengthen engagement, collaboration, and organizational culture.
  • Plan and coordinate events that promote community and recognition, including:
    • Annual retreats and strategic planning events
    • Faculty and staff appreciation programs
    • New faculty welcome events
    • Holiday celebrations and social gatherings
    • Graduate student and postdoctoral recognition programs
    • Wellness and employee engagement activities
    • Family-friendly departmental events
  • Develop innovative programs that foster inclusion, co