Executive Assistant - Buffalo, NY

Job Description

 

Overview:

 

 

Position Title: Executive Assistant

  Location: Buffalo

 

 

Hours Worked Typically, Monday through Friday, forty-hours per week.

However, must be flexible to meet the needs of the department and complete other projects as assigned.

 

Position Summary:

 

The Executive Assistant is responsible for supporting the Executive team and functioning as a communication liaison, overseeing daily operations and assisting the VP, CPS Americas, and assigned direct reports with prioritizing tasks, coordination of schedules and projects across the AME region.

 

Bureau Veritas’ Consumer Products Services business tests, inspects and certifies a wide variety of consumer products, from children’s toys and apparel, to cell phones, and complex medical devices. In the Americas region, which this role supports, the business is growing rapidly and now has about 1,600 employees. 60% of the business is in the USA, with significant operations in Brazil, Mexico and Guatemala, with a smaller presence in most countries in the region.

 

 

Duties and Responsibilities:

 

It is everyone’s responsibility to live out our Values and Absolutes

by Shaping a World of Trust while ensuring responsible progress.

 

• Functions as a coordinator and liaison between executive and internal/external stakeholders.
• Schedules, coordinates, and ensures the executive's appointments and meetings run smoothly.
• Monitors and responds to emails, ensuring important messages are brought to the executive’s attention promptly.
• Manages expense report submissions and ensures timely reimbursements.
• Acts as an integral part of managing and executing a varying range of projects.
• Prepares and reviews presentation materials.
• Coordinates purchase order approval process including ensuring support materials are supportive of request.
• Handles complex travel arrangements to ensure efficient and productive business trips.
• Supports a varying array of reporting requirements (financial, non-financial).
• Coordinates approvals and visibility of subordinate staff’s time off and travel requests.
• Handles and maintains confidential and sensitive information with the utmost discretion and professionalism.
• Executes other duties as assigned.

 

 

Skills & Proficiencies:

 

• Above average proficiency with Microsoft Office Suite including Excel, Word, Outlook and PowerPoint
• Strong verbal and written communication skills
• Ability to build strong relationships at all levels of the organization
• Calendar Management
• Strong customer services skills and problem solving
• Strong time management skills and ability to multi-task

 

Education and Experience:

 

• Degree requirement: Bachelor's Degree in a relate field of study
• Minimum of three (3) years of experience…. supporting senior leadership level in a global company

 

An equivalent combination of education and experience may be accepted in lieu of above.

 

Compensation Range: $70k - $75k (e.g., the job posting is not necessarily reflective of actual compensation that may be earned, and actual compensation is subject to variation due to such factors as locations, education, experience, and skillset). 

 

Physical and Travel Requirements:

 

 

Ability to drive automotive equipment

 

Exposure to unprotected heights

 

 

Use of hands for repetitive action:  simple and firm grasping, fine manipulating.

 

Exposure to body fluids

 

Exposure to noise/vibration

 

Exposure to dust, fumes, and gases

 

 

 

Exposure to marked changes in temperature/humidity

 

Frequency in position from: Occasional (0-30%), Regular (0-30%), Frequent (0-30%), Constant (>80%):

 

Lift/Push/Pull/Carry

 

Travel Requirements

0-10 lbs.

Occasional (0-30%)

 

Multi-Location Day Travel

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11-25 lbs.

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Overnight Travel

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26-40 lbs.

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>40 lbs.

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Physical Requirements

 

Physical Requirements (cont.)

Climbing and/or Balancing

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Walking

Occasional (0-30%)

Stooping/Kneeling/Squatting

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Sitting

Frequent (50-80%)

Crouching/Cr