Administrative Assistant II

Name: Administrative Assistant II Location: 4199 Campus Drive, 9th Floor, Irvine, CA Job Posting Location - City, State: Irvine, CA Job Posting Location - Street: 4199 Campus Drive, 9th Floor Work Type: Full-time Department: Incentive Trips & Travel

Description & Requirements

Come join our family at In-N-Out Burger!  

We have an excellent opportunity for a full-time Administrative Assistant II on the Incentive Trips and Travel team. The admin will work in the Incentive Trips and Travel department in Irvine, CA. and reports to the Incentive Trips and Travel Manager. 

  

*This role is a full-time, in office position.  

  

General Responsibilities 

• Responsible for administrative tasks and projects for the Manager of the Incentive Trips and Travel department, such as heavy calendaring, scheduling meetings, answering phones, handling requests, and drafting and managing correspondence.  
• Help manage department calendars, schedule and assist with planning meetings and team building activities, community service projects and workshops including location and logistics.  
• Prepare meeting materials, including agendas, PowerPoint presentations and collection of relevant data from other team members. 
• Book travel and process expenses using Concur. 
• Work with budgets in MS Excel. 
• Coordinate department special events, such as parties and lunches, birthdays and anniversaries, welcoming of new department hires including onboarding plans. 
• Develop strong working relationships throughout the company as an extension of the Department Manager. 
• Keep department and company information confidential with the highest degree of integrity 
• Collaborate with other departments or functions. 
• Be part of a team-oriented department and assist in other areas as needed.  

Work Schedule + Benefits 

• Full-time, Non-Exempt 
• Salary Range: