Administrative Specialist 2

Initial Posting Date:

05/28/2024

Application Deadline:

06/06/2024

Agency:

Bureau of Labor and Industries

Salary Range:

$3,948 - $5,483

Position Type:

Employee

Position Title:

Administrative Specialist 2

Job Description:

***Current Internal State of Oregon Employees please use your Workday account – go to Career – Internal – Find Jobs to apply.

***All others – To apply for this position, click on the "Apply" link above to fill out the online application and submit by the posted closing date and time.

The Oregon Bureau of Labor and Industries (BOLI) is proud to be an equal opportunity, affirmative action employer committed to workforce diversity. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to apply.

BOLI has an opening for one Administrative Specialist 2 position in the Wage and Hour Division. This position will be based in our Portland office. The successful candidate may also be eligible to work a hybrid schedule.

This is a permanent, full-time, SEIU represented position. This recruitment may be used to fill additional vacancies as they occur.

What's In It For You

• Permanent, full-time employment

• Work/life balance, vacation, sick leave, 11 paid holidays a year, and personal days off

• Competitive benefits package including medical, vision, and dental

• Pension and retirement programs

• Advancement opportunity within BOLI and other State agencies

• Opportunity to expand your technical and professional skills

• Work with others who are passionate about public service

• Make a difference in the lives of Oregonians

What You Will Be Doing

Below is a sampling of job duties. It is not meant to encompass all duties.

• Screen wage claims and other complaints received by the Wage and Hour Division, which includes reviewing claims/complaints for sufficient information, determining whether the Division has jurisdiction over the issues in the claim/complaint, and initiating appropriate action by the Division (assignment to a Compliance Specialist, resolution by established form letters, closure, phone interview, etc.)

• Advise Oregon workers of the provisions of the laws administered/enforced by the Wage and Hour Division and referring them to other state and federal agencies if appropriate

• Research and analyze the application of the law in response to questions and written inquiries from claimants, employers, attorneys, and the general public and exercise knowledge of statutes, administrative rules and regulations, and agency policies

• Coordinate and generate payments from the agency’s Wage Security Fund to qualifying wage claimants statewide

• Prepare, route and track wage claims and complaints received by the Wage and Hour Division

• Generate correspondence to employers regarding wage claims filed

• Respond to questions from employees and employers and explain the agency’s wage claim policies and procedures

• Process wage claim payments received

Why Join Us

Our mission...

Led by Labor Commissioner Christina Stephenson, the Bureau of Labor and Industries (BOLI) works to ensure that Oregon jobs are good jobs, where workers get paid what they are owed and have a discrimination-free work environment.  BOLI protects workers’ rights through enforcement of state labor laws, ensures adherence to civil rights law in public spaces and housing, promotes the development of a highly-skilled workforce through registered apprenticeship programs, and provides training and confidential assistance to Oregon employers so they have the tools they need to comply with workplace rules.

Working Conditions:

This position spends a significant amount of time in the office; however, it may be required to visit and evaluate work sites. Because of the cubicle environment, there are other employees carrying on conversations around this position on an ongoing basis. There is occasional contact with angry and/or hostile employees and contractors. A valid Oregon’s driver’s license and acceptable driving record is required.

This Is What You Need to Qualify:

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and admi