LEGAL ASSISTANT III - 41000240

Requisition No: 838060 

Agency: Office of the Attorney General

Working Title: LEGAL ASSISTANT III - 41000240

 Pay Plan: Career Service

Position Number: 41000240 

Salary:  $45,888.18 Annually 

Posting Closing Date: 10/28/2024 

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Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States. 

 

Position Summary: This position is in Office of the Attorney General within the Criminal and Capital Appeals in West Palm Beach, Florida.

 

Pay: $45,888.18 Annually

 

Qualifications: 

• A high school diploma or equivalency. AND
• Three (3) years of secretarial/clerical experience.
• Two (2) year degree or certificate in Paralegal Studies or related field may substitute for two (2) years of required experience. 

 

The Work You Will Do: The responsibilities of this position include, but are not limited to the following: 

Legal Case Management: 

• Draft, edit and prepare legal documents under supervision of attorneys and staff.
• Prepare routine correspondence based on preapproved document templates.
• Calendar deadlines in accordiance with applicable rules of procedure.
• Electronically file documents with courts.
• Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
• Update case management system and notes, and assist with data collection and reports.
• Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
• Maintain internal case dockets and case files.
• Secure supplemental case information.
• Coordinate services needed for proceedings such as transportation, Pre-Trial waiting area, and translation services.
• Assist agency law enforcement with scanning documents.
• File exhibits provided by agency law enforcement investigators.
• Assist with coordination of service of process and subpoenas.
• Assist with obtaining transcripts and court records.
• Transcribe dictation as needed.
• May accompany attorneys to court and assist as required.Coordinate meetings, depositions and or court appearances including space, time, place and notify all participants.
• Assist victims and witnesses.
• Assist with agency law enforcement discovery preparation.
• Generate subpoenas and update case management system from returns.

General Administrative: 

• Maintain calendars
• Entering time into billable hours reports.
• Arrange travel itinerary and hotel accommodations and reimbursement forms.
• Arrange conference calls and meetings.
• Research and prepare reports.
• Receive, scan and distribute incoming mail.
• Responsible for all administrative activities as required.
• Bilingual employees who are able may be asked to assist in translations as needed.
• Notarize documents as needed if a notary.