Culinary Administrative Assistant

Full Time Culinary Administrative Assistant l 64 hours/2 weeks l Flexible Schedule, General Day Time Hours l Occasional Weekend Rotation

The Culinary Administrative Assistant is responsible for providing Scheduling support to the Culinary team as well confidential, professional administrative support while working in accordance with established policies, procedures, and/or specific instructions from the executive director and/or delegated supervisor. The Administrative Assistant will also be responsible for sending out correspondence, data entry, issuing receipts as applicable, assisting with administrative projects, and filing.

About Us:

Ecumen is an industry leader dedicated to advocating for older adults by providing housing choices, compassionate healthcare, and innovative services. For 160 years Ecumen has cared for those in need. Now, as Minnesota’s 8th largest senior living provider, we continue to advocate for those we serve. Join a team where you can make a difference in advancing our mission to serve our older adults, while we commit to creating a place where everyone belongs.

The targeted pay range for this job is $22.50 - $26.00 per hour.

Ecumen considers a variety of factors when determining new hire pay including experience, qualifications, and, when applicable, certifications, licenses, and education.

Ecumen offers a benefits package based on the number of hours you are regularly scheduled to work including paid time off for Sick & Safe time, an Employee Assistance Program, other well-being resources. Learn more at https://www.ecumen.org/find-a-career/benefits/

Essential Job Responsibilities:

1. Acts as the primary scheduler for the Culinary Team
2. Answers the phone politely and attentively, screens calls, routes calls, and takes messages for residents and staff.
3. Composes, types, copies and disseminates special reports, documents, correspondence, and provides clerical assistance as directed from various departments and staff. 
4. Organizes and maintains filing systems which may include assembling medical charts, organizing and purging medical records.
5. Sends and receives fax transmissions, as directed.
6. May assist with inventory control and purchasing and ordering Culinary and office supplies.
7. Performs errands for the organization, as assigned.
8. Conducts projects as assigned

Administrative Assistant Minimum Required Qualifications:

• High School diploma or GED equivalent.
• Excellent customer service and phone skills.
• Ability to communicate effectively both verbal and written
• Computer skills and experience with Microsoft Word and Excel.
• Ability to meet deadlines despite distractions and interruptions.
• Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to: Vulnerable Adult and Abuse Policy, HIPAA, Resident's Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations

Preferred Qualifications:

• Prior customer service experience preferred.
• Experience working with seniors.
• Must be able to maintain confidential treatment of information and communications.