SR Accounts Payable Specialist

What We Offer 

• The initial compensation for this position ranges from $24.10 to $29.64 an hour.   
• Salary is dependent on commensurate experience above the minimum qualifications for the role and internal equity considerations. 
• The salary may also vary if you reside in a different location than the location posted.   

Benefits We Offer   

• Benefits eligibility starts on day ONE!   
• We Offer Comprehensive Medical, Dental & Vision benefits, Voluntary Life Insurance, Flex Spending, Health Savings Account, EAP, and more!    
• Employer Paid Long-Term Disability & Basic Life Insurance 
• 401K Employer Match up to 3.5% 
• Competitive Time Off Plans (may vary by employment status) 
• Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve. 

Who We Are 

Pacific Clinics is California's largest community-based nonprofit provider of behavioral and mental health services and support. Our team of more than 2,000 employees speak 22 languages and are dedicated to offering hope and unlocking the full potential of individuals and families through culturally responsive, trauma-informed, research-based services for individuals and families from birth to older adults. 

Who We Serve 

Pacific Clinics serves children, transitional age youth, families, adults, and older adults. We offer a full range of mental and behavioral health services, foster care and social services, housing, continuing adult education and early childhood education programs to Medi-Cal eligible individuals and families throughout Alameda, Contra Costa, Fresno, Kings, Los Angeles, Madera, Orange, Placer, Riverside, Sacramento, San Bernardino, San Francisco, Santa Clara, Solano, Stanislaus, Stockton, Tulare and Ventura Counties.  

JOB SUMMARY

Scheduled Hours per Day: Monday through Friday from 8am-4:30pm

Under the direction of the Accounts Payable Supervisor, the Senior Accounts Payable Specialist is responsible for all accounts payable administrative functions for specialized accounts that are highly visible within the organization. The functions include managing the full accounts payable cycle from receipt of invoices to payment, including coding invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system.

RESPONSIBILITIES AND DUTIES

• Processes specialized payments for high-visibility programs for the Agency that may include client rents, client stipends, facility rents, foster care parent payments and HeadStart invoices. Works closely with the respective agency employees who manage these programs to ensure timely payments and adherence to policies.

• Serves as a resource to other AP Specialists, using prior experience and knowledge to help solve more complex issues. 

• Prepares payment runs including printing checks, sending ACH and wire payments and transmitting positive pay files. 

• Prepares 1099 and other annual IRS filings. 

• Processes corporate card expenses ensuring proper coding and compliance with agency policies. 

• Responding to AP tickets as they are assigned and ensuring that tickets are completed in a timely manner.

• Maintaining relations with AP partners including employees and vendors.

• Reconciling problem accounts and working with the AP Supervisor to create solutions.

• Aiding AP Supervisor in invoice accruals during month-end close. 

• Assist in gathering support documents for audits. 

• Assist in ad-hoc projects as needed. 

• Attends and participates in staff meetings to provide input towards program development and staff training.

• Interacts with other internal programs, clinical/support staff and external sources such as school or community personnel as applicable and acts as a resource for department staff. 

• Required to report to work on time and maintains reliable and regular attendance.

• Models Pacific Clinics’ approach, mission and core values in all communication and correspondence.

• Communicates effectively with a culturally diverse consumer population and promotes favorable interaction with managers, co-workers and others.

• Performs other responsibilities, as assigned, to support the department and business needs. 

JOB SPECIFIC COMPETENCIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are