Sr. Program Coordinator

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The UHealth System at the University of Miami has an exciting opportunity for a Senior Program Coordinator in the Public Health Sciences Department

SUMMARY

The Senior Program Coordinator provides administrative support to faculty and acts as a liaison between faculty, students, and other Universities. This position assists in the development, monitoring, and reporting of departmental budgets.

CORE JOB FUNCTIONS        

1.    Works closely with students to continuously evaluate their learning experience and improve quality and value of the program.
2.    Registers students for courses using University procedures and systems.
3.    Acts as an academic advisor for students in the program and as a career advisor for prospective and continuing students.
4.    Develops strategic partnerships with external entities and organizations. 
5.    Creates monthly budget reports to ensure operations are within plan.
6.    Assists with database maintenance and enrollment management.
7.    Ensures administrative processes and associated forms for instructor services are completed in a timely manner.
8.    Responds to various instructor requests and telephone, email, and internet submissions for all programs.
9.    Prepares faculty payroll for the program.
10.    Plans and participates in open houses for the department.
11.    Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS      

Education:
High school diploma or equivalent

Certification and Licensing:
Not Applicable 

Experience:
Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:
•    Skill in completing assignments accurately and with attention to detail.
•    Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
•    Ability to process and handle confidential information with discretion.
•    Ability to work evenings, nights, and weekends as necessary.
•    Commitment to the University’s core values.
•    Ability to work independently and/or in a collaborative environment.
•    Proficiency in computer software (i.e. Microsoft Office).

DEPARTMENT ADDENDUM

Department Specific Functions
The Sr. Program Coordinator position of the MD-MPH Program in the Department of Public Health Sciences provides administrative support to faculty and acts as a liaison between faculty, students, and other Universities. Additionally, the Sr. Program Coordinator provides administrative support to department leadership and coordinates department activities and community outreach efforts.

1.    Works closely with students to continuously evaluate their learning experience and improve quality and value of the Capstone Program.
2.    Registers students for courses using University procedures and systems.
3.    Develops and maintains the MD/MPH Capstone and Award Program.
4.    Develops strategic partnerships through outreach with external entities and organizations. 
5.    Updates program website with resources and links to relevant information related to the Capstone Program and Awards.
6.    Assists with database maintenance and enrollment management.
7.    Ensures administrative processes and associated forms for the Capstone Program are completed in a timely manner.
8.    Responds to various student and advisor requests and telephone, email, and internet submissions related to the Capstone Program.
9.    Assists with the preparation of reports for the Capstone Program and budget for all Capstone awards.
10.    Plans and participates in informational session for the Capstone Program.
11.    Adheres to University and unit-level policies and procedures and safeguards University assets.
12.    Maintains an electronic portfolio using Filemaker and Blackboard to document student progress and competency attainment, per accreditation requirements. 
13.    Works collaboratively with faculty capst