Condominium Administrative Assistant (Temporary Role)

About the RoleFlow House Miami is a modern, design-forward condominium redefining the resident experience through hospitality, service, and seamless technology. We are building a culture centered on connection, care, and elevated living.
Flow House Miami is seeking a proactive, organized, and detail-oriented Condominium Administrative Assistant for a short-term assignment supporting our management team during the initial operations of the condominium. This role is essential to maintaining structure, supporting resident communications, and ensuring administrative excellence.

Responsibilities

• Organize and maintain digital and physical files for residents, vendors, and operations.
• Assemble, prepare, and distribute resident welcome packets and orientation materials.
• Draft and send professional emails, notices, and updates to residents, vendors, and partners.
• Support with resident contact updates, document management, and internal communications.
• Coordinate with vendors for scheduling, COI tracking, and follow-ups.
• Maintain office supplies and ensure a neat, professional administrative workspace.
• Assist the General Manager with ongoing administrative projects and building setup tasks.

Ideal Background

• Minimum 1 year of administrative or office support experience preferred.
• Exceptional organization and multitasking abilities.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Professional, polished, and dependable demeanor.