Administrative Assistant, Onsite - Columbus, OH

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of .
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Columbus, OH location in the Nutrition Division. Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac®, PediaSure®, Pedialyte®, Ensure®, Protality® and Glucerna®– to help get the nutrients they need to live their healthiest life.This position reports to the Director of the Internal agency, Creative + Digital Services (CDS) and is responsible for the following:

Budget & Vendor Administration for Internal Agency:

• Ariba System Subject Matter Expert:
  • Submit High Touch Sourcing Requests and Non-Catalog Requests within Ariba system for PO and Non-PO requests for CDS Internal Agency, CRM Ops, and ANHI HCPs & HCOs.
  • Manage accounts receivable and payable in Abbott’s central system. 
  • Proactively review electronically submitted invoices for accuracy and compliance with Abbott’s billing guidelines and take appropriate action.
  • Adheres to defined invoice review and approval processes and maintains tracking documentation for all invoice related processes.
  • Process miscellaneous Service Now Requests (SNOW) for new vendors, or updating existing vendors, and checking vendors status (qualified and/or registered), in Ariba (iBuy).
• Manage legacy Symphony (SRM) system for invoice processing requests for CDS Internal Agency, CRM Operations, and ANHI teams. Assist with invoice payment status using Symphony End User Portal (BOBJ)

• Reconcile Monthly Credit Card charges: Prepare, track, and assemble receipts, purchase orders, expense reports, invoices, refunds, and other accounting tasks. Track incoming charges in the appropriate database and submit expenses in our project management system to be charged back to Brands. 
• Reconcile PO Budgets 

• Alert PO owner when a POCN is needed for invoices to be paid 
• Alert PO owner when a PO balance is low 

• Vendor Validation, Set-Up, & Tracking: Validate vendor information (addresses, banking, etc) leveraging Master Data Governance, completes accurate and timely vendor set-ups and updates. Maintain calendar of vendor contracts and renewal dates. Work with contract business owner to ensure renewal Order Forms are completed in a timely manner.
  • Stakeholder Management: Takes initiative to identify and escalate issues to agency’s head of operations and agency director, as appropriate, and collaborates with team members to develop issue resolution processes. Provides timely and accurate support to Agency Director’s billing and invoice inquiries.
  • Cross-Functional Collaboration: Works closely with Finance and Accounts Payable to ensure timely and accurate invoice processing. Contributes to month-end and year-end accrual a