Senior Accounts Payable Manager

OVERVIEW: The Senior Accounts Payable Manager (AP Manager) is responsible for planning, directing and managing all aspects of the US-based Accounts Payable department in an accurate, consistent and timely manner.  This includes, but is not limited to, vendor creation, DocuWare workflow management, invoice entry, checks/wires disbursements, P-card and expense report processing, etc. The AP Manager is responsible for the overall performance of the department and building a team of A players.  In addition, the AP Manager is responsible for facilitating a good working relationship with other Team Support departments and Operations. 

 KEY TASKS:

• Oversee all areas of Accounts Payable department.
• Evaluate and improve processes and digital workflow to drive automation and strengthen internal controls.
• Utilize data analytics to regularly assess the performance of accounts payable workflows. 

• Ensure the department is properly staffed based on seasonality and volume of transactions. 
• Establish and maintain training materials (both digital and print) that address all processes and controls.
• Facilitate training new team members on the policies, procedures, and systems relative to their role. 
• Act as the liaison between the Company and Vendors. 
• Ensure the AP team is obtaining new vendor information including, but not limited to Vendor Checklist, W-9’s, insurance certificates, indemnity and hold harmless, and anti-fraud acknowledgments. 
• Ensure invoices are being processed through DocuWare accurately and timely. 
• Ensure checks and EPAY are being processed accurately and timely. 
• Ensure AP team is maintaining accurate records of payables and checks within DocuWare. 
• Oversee EPAY process and reconciliation. 
• Oversee P-card and expense reporting process, including relationship with Concur. 
• Ensure we obtain proper support and approval for new p-cards issued and credit limit changes. 
• Ensure P-card and expense report entries are accurate, consistent and timely. 
• Ensure P-card statements and expense reports are submitted with proper support and approved timely. 
• Participate in SG&A review and expense reduction initiatives. 
• Ensure vendor statements are being reconciled in an accurate, consistent and timely manner. 
• Ensure AP team is providing comments on accounts payable, RBNI, and sublet sub-ledgers monthly. 
• Review Accounts Payable, RBNI, and Sublet aging reports and address debit balances and aged outstanding balances.
• Prepare or review month-end reconciliations as assigned, including but not limited to floor plan, prepaid BMT inventory deposits and Concur payables. 
• Oversee the 1099 reporting process at year end.
• Other duties as assigned.

KEY RESULT AREAS: 

• Drive improvements in processes and workflows that streamline the payables department. 
• Have the best team. 
• Establish and maintain close relationships and good communication with Team Support Managers and Operational Leadership. 
• Ensure all vendors are properly approved and supported. 
• Ensure all invoices are processed in an (ACT) manner. 
• Ensure all invoices are paid in an (ACT) manner. 
• Ensure P-card users are properly approved and supported. 
• Ensure AP, RBNI & Sublet accounts are being reconciled in an (ACT) manner.
• Ensure proper tax compliance.

 

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