Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met.   If you're ready to join the TSTC family and make great memories please complete our application process.

Job Description

The Project Lead, Funding and Training Operations (Professional Academies) will support the Professional Academies Department, assisting with the operations and processing of industry-specific programs, including the CDL (Commercial Driver's License) training program. This role will coordinate cash and grant-based projects, ensuring that training goals and objectives are met within prescribed timelines. The Project Lead will be responsible for managing program documentation, reporting on training progress, and providing operational support for training activities, including open enrollment and continuing education programs related to Professional Academies


The salary range for this position is $49,084.31 - $51,000

The final salary offer will be determined based on the candidate's qualifications and experience.

Please note: This is an onsite position and requires regular in-person attendance at one of our campus locations. To view a list of our campuses, please visit: https://www.tstc.edu/campuses

Essential Functions

• Demonstrate TSTC Core values of Excellence, Accountability, Service, and Integrity with internal and external stakeholders, customers, students, and community members.

• Program Coordination & Planning: Review training goals and objectives for Professional Academies programs, establishing timelines, staffing needs, and budget allocations to ensure program success and growth.

• Documentation & Reporting: Prepare and submit reports and required documents to internal and external stakeholders regarding Professional Academies' progress, ensuring all participant records, billing information, and necessary forms are submitted accurately and on time.

• Communication & Stakeholder Engagement: Serve as a point of contact for internal and external stakeholders, including trainers, program administrators, regulatory agencies, and industry partners, to support the delivery of Professional Academies.

• Training Support: In collaboration with the Manager, Professional Academies, coordinate and manage training resources, ensuring training vehicles, equipment, and facilities are maintained and properly allocated for training sessions.

• Multitasking & Organization: Manage multiple tasks and projects simultaneously, including scheduling, tracking progress, and coordinating logistics for training programs while ensuring timely and efficient task completion.

• Data Analysis & Visualization: Utilize data analysis and visualization tools to track student performance, program outcomes, and regulatory compliance, reporting insights to leadership.

• Program Compliance & Health: Monitor the health of training programs, ensuring compliance with regulations and industry standards.

• Customer Service & Support: Act as a liaison between CDL training programs and employers, industry partners, and regulatory bodies, providing administrative support to maintain strong relationships and promote program success.

• Continuous Improvement: Identify opportunities for program enhancements, incorporating feedback and industry trends to drive innovation in CDL training processes.

• Other duties as assigned.

Education/Experience

• An Associate’s Degree preferred. Equivalent combination of education, training, and relevant professional experience will be considered.

• Preference will be given to candidates with a PMP-related certification.

• 2 years of project management experience is required, preferably within the post-secondary education sector. 3 years of experience preferred.

• 2 years experience with supplemental funding sources required. 3 years of experience is preferred.

Critical Competencies/KSAs

• Data Analysis and Reporting: Collect and analyze relevant data and metrics to measure the impact of external and community engagement efforts. Prepare reports and presentations for leadership, providing insights an