Rep, Administrative

Administrative Representative

 Plant Yates

 Newnan, Georgia

  

 

External Posting

 

This position will report to the Yates/Wansley Compliance and Support Manager. The Administrative Representative is to provide customer service and administrative support to the plant and the Plant Manager directly. This position requires working within a team as well as working independently. The position has administrative responsibilities for both Plant Yates and Plant Wansley.

  

Key expectations include:

• Manage/maintain calendar/schedule and email for Plant Manager (as needed)
• Keep plant management abreast of all facility meetings and visitors
• Manage/maintain confidential files and information
• Prepare site specific information for Plants Wansley and Yates
• Organize & schedule meetings, conference calls & related logistics (i.e., agendas, handouts, reservations, refreshments, etc.)
• Manage inventory of supplies for
• Answer phones and assist callers to meet their needs
• Prepare timesheets and enter time into Oracle
• Work with and support other Generation admin staff 
• Support plant personnel with expense statements (iExpense)
• Provide monthly fuel reports to Fuel Accounting using Comtrac
• Create desktop requisitions, create purchase requests as needed to support administrative functions of Yates and Wansley

JOB REQUIREMENTS
Education Requirements:

• High school diploma or GED preferred.

Experience Requirements:

• Minimum two (2) years clerical experience required
• Minimum of three [3] years previous work experience in Administrative Assistant role performing the responsibilities listed in the job summary 
• Experience with Microsoft Word, Outlook, Excel, Power Point and Teams
• Experience with HR Information System Database (Oracle) for electronic keeping and expense reporting
• Experience with accounting practices for tracking costs and project spend
• Experience in document and/or records information management 

 

Knowledge, Skills & Abilities:

• Ability to interact professionally with customers, management, peer administrative reps and business unit personnel across the company
• Must be skilled in delivering work products with a high degree of accuracy and timeliness
• Demonstrate the ability to organize, prioritize and perform multiple activities simultaneously
• Possess the ability to determine priorities and meet required deadlines with minimal supervision
• Demonstrate proficiency in both verbal and written communications
• Demonstrate proficient computer skills in MS Word, Excel, Outlook, and PowerPoint.
• Ability to audit the timekeeping function (e.g. Time Entry/Verification, Excess Straight Time, Non-Productive Time, Substitution hours, etc.).

 

. Behavioral Attributes:

 

 Exhibit Behaviors Consistent with “Our Core Values”.

• Safety First - We actively care about the safety and well-being of our employees, customers, and communities.  Safely approaching every job, every day, always comes first.
• Intentional Inclusion – We are One Team, working to foster a culture of belonging and ensuring our diverse team feels valued.  Investing in an equitable culture benefits employees, customers, communities, and shareholders.
• Act with integrity – We act with honesty, respect, and fairness, demonstrating trustworthiness in all we do.  We are true to our word and follow through on our commitments.
• Superior Performance – We keep customers at the center of everything we do, with a focus on continuous improvement.  We provide exceptional service, delivering innovative solutions that benefit our customers, communities, investors, and the environment.

 

 

OTHER REQUIREMENTS