Faculty Support Assistant

University of Colorado Anschutz Medical Campus

Department: College of Nursing

Job Title: Faculty Support Assistant

Position #: 00609999  – Requisition #:

 Job Summary:

The Faculty Support Assistant will implement a full range of administrative support tasks and processes for the Clinical Teaching and Research faculty while staffing the CU Nursing Faculty Support Desk.  This position’s administrative focuses include word processing, maintaining electronic and paper filing systems, scheduling meetings, and handling all logistics for assigned meetings, and various other duties and tasks.  This position will also support various faculty standing committees with logistical support with booking rooms, setting up remote meeting options, taking meeting minutes, etc.  Finally, this position will support logistics related to faculty recruitment as assigned.

Key Responsibilities:

Administrative Support (60%)

• Provide consistent and high-quality administrative support to assigned Faculty within the CU College of Nursing.
• Faculty Support Requests should be processed within established deadlines and at the highest level of service with consistent execution.
• Categories of faculty administrative support may include printing, copying, scanning, ordering desk copies, meeting logistics (room reservations, remote meeting setup, etc.), ordering parking codes as requested, processing mailing requests, providing basic computer support to faculty, basic document editing, formatting as well as basic document creation. 
• Coordinate faculty committee meetings, as assigned, including room scheduling, location, notification of members, distribution of reminder letter, and agenda.
• Attend assigned meetings, record minutes, and distribute minutes and appropriate attachments to all members.
• Expedite and distribute outgoing and incoming mail daily.

Human Resources Support (25%)

• Supports HR functions within the College of Nursing related to faculty, including but not limited to: Filing faculty forms, including evaluation forms in established folders and following established policies and procedures; helping faculty fill out appropriate forms to support their requests and helps in routing forms through the HR team for processing; supporting recruitment processes as assigned by scheduling rooms, setting up remote meeting options, copying and collating materials as needed, helping candidates on their interview days, and other recruitment logistical tasks as assigned.

Travel Arrangements and Expense Processing (15%)

• Interact with community, student population, faculty, administration, and staff to maintain effective work relationships and communication patterns.
• Answer telephone in several capacities: provide answers to inquiries regarding division faculty including verbal and written communication with students, and outside agencies, communicating with faculty and staff.
• Conduct computer correspondence through E-mail.

Work Location:

Onsite – this role is expected to work onsite and is located in at the College of Nursing in Aurora, CO.

Why Join Us:

CU Nursing is an amazing place to be. We have the distinct advantage of being a part of a huge medical campus with three incredible hospitals – the VA, the nationally ranked University of Colorado Hospital, and the Children’s Hospital Colorado where our nursing students and faculty learn every day. From our beginning 125 years a