Faculty Service Administrator

Organizational Summary:

The University of South Florida College of Education serves a community of over 2,200 students and 130 faculty members dedicated to advancing high-quality education through excellence in research, teaching, and learning. Accredited by the Council for the Accreditation of Educator Preparation (CAEP) and fully approved by the Florida Department of Education, the college offers innovative teacher training and collaborative graduate programs aimed at developing educational leaders. In partnership with school districts across the Tampa Bay region, the college is committed to extending proven educational initiatives and exploring new approaches to preparing lifelong learners. Whether pursuing initial teaching certification or advancing professional development through graduate studies, the college provides comprehensive resources and support to help students achieve their educational and career goals.

Position Summary:

The Faculty Services Administrator serves as a central resource for information and an authoritative figure on university policies and procedures related to faculty appointments and academic processes. This includes oversight of sabbaticals, tenure, promotion, faculty recruitment, assignments, and evaluations. The role entails administrative responsibilities that directly support the university’s academic mission, requiring sound judgment, discretion, and the capacity to manage sensitive matters of significance related to faculty affairs.

This role entails extensive engagement with faculty members through individual consultations, correspondence, emails, and phone communications to streamline administrative processes and cultivate collaborative relationships. It also involves providing guidance and counsel to faculty, helping them navigate complex procedures while ensuring their needs are understood and addressed with personalized, professional support. Additionally, the Faculty Services Administrator serves as a key interpreter and liaison with HR Embedded Services on HR matters and faculty reporting.

This position will report to the Associate Dean of Faculty Affairs and is dedicated to supporting the College of Education. 

Faculty Affairs and Administrative Coordination: Faculty Recruitment and Promotions, Administrative Support to the Associate Dean of Faculty Affairs:

 

• Responsible for the daily oversight of all faculty recruitment activities within the college. Manages the development and issuance of faculty offer letters, Memoranda of Understanding (MOUs), Side Letters, appointment status forms, and documentation related to special pay increases, additional/dual compensation, and non-recurring payments. Additionally, prepares comprehensive new hire information packets to ensure a smooth onboarding process. Coordinates, supervises, and administers all administrative procedures related to Tenure and Promotion, Mid-Tenure Review, and Instructor Promotion processes, ensuring compliance with institutional policies and standards.

 

• Maintains comprehensive faculty tracking and records, including resignations, retirements, deaths, transfers, transitions from adjunct to non-tenure or tenure-earning faculty, tenure-related concerns, faculty leaves, sabbatical, professional development leave, and joint appointments. Identifies and resolves issues promptly, facilitating corrections for HR Embedded Services and payroll discrepancies as they arise to ensure accurate and up-to-date records.

 

• Faculty Transcripts, Credentialing, and SACs Accreditation – Ensures that all instructors of record possess the necessary academic qualifications to teach within their designated content areas, regardless of rank or term of appointment, maintaining compliance with accreditation standards and institutional policies.

 

• Provides comprehensive administrative support to the Associate Dean of Faculty Affairs, ranging from executive assistance to complex coordination tasks. Offers confidential support to enhance the efficiency of the Office by managing the Associate Dean's calendar, scheduling, and prioritization. Acts as a liaison between the Associate Dean, department chairs, faculty, administrators, staff, and branch campus personnel, as well as collaborating with the Office of the Provost and the Office of General Counsel. Advises and briefs the Associate Dean on upcoming events, meetings, and relevant matters. Prepares and send outgoing correspondence on behalf of Associate Dean and manages routine communication. Additionally, organizes and prepares data for special reports and projects as required.

 

FAIR and Archivum: