Facility Shipping Coordinator

Safety Kleen Systems, in St. Rose, LA, is looking for a Facility Shipping Coordinator to join their safety conscious team! This team member will be responsible for planning drum/bulk shipments and execution of the shipping paperwork.

Why work for Safety-Kleen?

• Health & Safety is our #1 priority and we live it 3-6-5!
• Competitive wages
• Comprehensive health benefits coverage after 30 days of full-time employment
• Group 401K/RRSP with company matching component
• Own part of the company with our Employee Stock Purchase Plan
• Generous paid time off, company paid training and tuition reimbursement
• Positive and safe work environments
• Opportunities for growth and development for all stages of your career

• Ensures Health & Safety is the #1 policy by complying with all safe work practices, policies, and processes and acting in a safe manner at all times.
• Coordinate daily shipping and receiving activities using SAP and internal order management systems, ensuring accurate processing of all customers, intercompany, and military orders.
• Process shipping and receiving documentation for all outbound and inbound orders, including pick tickets, Bills of Lading (BOL), Certificates of Analysis (CoA), labels, shipping packets, and required compliance paperwork.
• Confirm and close out orders in SAP upon completion of picking, staging, and shipments.
• Prepare and assemble all shipping labels and documentation packets for daily outbound orders to ensure on-time, compliant shipments.
• Coordinate and process Oronite drum fill orders, including daily production scheduling, order entry, and shipment confirmation.
• Create and manage purchases orders (POs) for Chevron and other customer fills as required.
• Approve, schedule, and manage all military shipments, including daily order approvals, carrier coordination, compliance documentation, and pre-shipment packet preparation.
• Receive carrier information from eShipping, prepare military shipment paperwork, and coordinate next-day LTL pickups.
• Approve orders and generate pick tickets daily to support warehouse and production operations.
• Schedule all inbound and outbound deliveries, ensuring alignment with production schedules, carrier availability, and customer delivery windows.
• Serve as the front-line shipping window contact by checking drivers in and out, verifying load information, and ensuring proper documentation is issued to departure.
• Prepare and distribute complete shipment packets to drivers, including BOLs, CoA, labels, and any required regulatory or customer documentation.
• Perform daily scanning, filing, and electronic record retention of shipping and receiving documentation to maintain compliance and audit readiness.
• Process stock transfer orders (STOs) between facilities (e.g. MPO and RPO) and receive prefills and STOs into SAP and internal systems.
• Maintain and update daily operational spreadsheets and reports, including KPIs, truck schedules, and Oronite daily production/shipping reports.
• Communicate shipping, production, and product issues through Microsoft Teams and coordinate resolution with operations, production, and logistics teams.
• Monitor shipment status and proactively address scheduling conflicts, production delays, documentation issues, and transportation challenges to minimize disruptions.

• Support site safety, DOT compliance, and Clean Harbors policies by ensuring all shipping activities meet regulatory and company requirements.

• Previous experience in shipping, logistics, or transportation coordination within an industrial, manufacturing, or warehouse environment.
• Working knowledge of Microsoft Excel for tracking shipments, updating daily reports, and maintaining KPIs or schedules.
• Experience using Microsoft Teams or similar collaboration tools to communicate shipment status, production issues, and scheduling updates across departments.
• Familiarity with SAP or other ERP systems for order processing, shipping confirmation, inventory movements, and documentation management.
   

Safety-Kleen Systems, a Clean Harbors company, has a commitment to excellence deeply rooted in a strong sense of tradition. Our entire business model revolves around keeping North American businesses green. We generate more than $1.2 billion in annual revenue as a world-class environmental service organization and market leader in industrial hazardous waste management, parts-cleaning technology, and oil re-refining. We collect over 200 million gallons of used motor oil each year and we have the largest re-refinery capacity in North America allowing us to re-refine more than 150 million gallons each year.

Every day, we help