Facilities Specialist I

Expected Hourly Pay Rate:

$21.00

Work where your work matters. Work at CCRC.

CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!

Under immediate supervision, the Facilities Specialist I will provide facility operations support including conference room scheduling, set-up and breakdown, process incoming shipments of material, furniture, equipment and mail. The Facilities Specialist I will assist with:  relocating items up to 50 lbs. in weight including furniture, boxes, equipment; delivering and transporting packages and mail to CCRC Sites, vendor offices, or retail stores; and facility improvement and/or maintenance projects. The Facilities Specialist I provides support with excellent customer service, proactive communication, and thoughtful responses to internal and external staff, clients, and/or vendors.

Please review the job flyer: Facilities Specialist I Job Flyer

Essential Duties And Responsibilities

Within a team environment, this position will perform the following responsibilities:

General Facilities Support (50%)

• Day Porter duties, including but not limited to: Restock breakroom/ restroom supplies, maintain inventory of all consumable supplies, clean up spills, wipe all surfaces as needed including counters (i.e. kitchen, bathroom), tables, chairs, microwaves and/ or refrigerators, empty trash containers as needed and respond to emergency requests.
• Perform cross functional tasks as requested by management such as relocation of computer peripheral and/or audio video equipment, assist in fulfilling print production requests.
• Assist with interoffice moves, including relocation of furniture, boxes, and supplies. This will also include relocation and installation of keyboard trays, display boards, pictures, etc., and furniture assembly as needed.

Facilities Specialist will also support in the following functional areas as needed (50%)

Conference Room Liaising

• Act as conference room liaison, coordinate reservations, inspect meeting rooms pre and post event to ensure room is ready for the next meeting, set up/break down of furniture, audio visual, communicate special needs or guest’s requests and general meeting room supplies for all sites utilizing the internal scheduling system. Escalate operational challenges to supervisor as appropriate.

Delivering

• Process incoming and outgoing packages following standard protocols and procedures for: delivery, vehicle inspections, driving, safe lifting up to 50 lbs (including loading/ unloading from vehicle), and delivery log tracking.

• Ensure deliveries are made on schedule; proactively communicate potential barriers that may cause delays, schedule changes and other concerns to the supervisor and other staff as needed.

Mail Processing & Shipping/Receiving

• Process incoming and outgoing mail or packages received via standard mail or courier service following standard protocols and procedures for: sorting, inventorying, organization, delivery, departmental mail logs and reporting, and safety. Problem solve delivery issues with outside vendors.
• Efficiently operate mail service equipment and utilize the package tracking system.
• Satisfy service level agreements to ensure items managed by facilities is distributed to proper departments
• Verify and keep accurate, detailed records of incoming and outgoing shipments.  Resolve discrepancies with Accounting regarding invoices, packing slips, and receiving reports. Monitor the flow of paperwork from Receiving to Inventory Control for timely data entry.

Parking Monitoring and Reservation Liaising

• Patrol assigned area on foot to ensure CCRC Staff compliance with existing parking regulations, issue citations to those violating the regulations, follow up as appropriate.
• Communicate with onsite security guards regarding guest parking reservations.
• Monitor and respond to “Parking Help” inbox requests.

Job Specifications

Minimum Required

• Education: High School diploma or equivalent required.
• Experience: 1 year of Facilities/ general office support experience required.
• Professional/Technical Certifications<