Facilities Services Manager

WHITMAN COLLEGE

Located in the historic community of Walla Walla, Whitman’s vibrant and beautiful tree-lined campus is home to an intellectually diverse, dynamic, welcoming and supportive community of some 500 staff and faculty serving approximately 1,500 students from the local region and across the globe. With exceptional students, accomplished faculty and staff, and a fiercely loyal and growing number of engaged alumni, Whitman College continues to build on its national reputation for academic excellence as one of the top liberal arts colleges in the country.  

 

Whitman College is cultivating a community built on inclusion and belonging. We recognize the value of those who can offer historically underrepresented perspectives and encourage applications from those whose background, knowledge, and insights from lived experience can add to the college’s working and learning environment. Whitman College is an Equal Employment Opportunity employer (EEO).

POSITION PURPOSE

Under general direction of the AVP for Facilities Services (AVP), the Facilities Services Manager (FSM) is responsible for managing the day-to-day administrative operations and managing the financial, business activities for the department and participates in departmental long-range strategic planning, while fostering an inclusive and equitable environment. In addition to providing high-level support to the AVP with a high degree of confidentiality, the FSM responds to inquiries from College departments, the community, and/or external agencies, contractors, consultants and supervises facilities administrative, technical/support staff and student assistants as required.

PRINCIPAL ACCOUNTABILITIES

• Support the AVP by managing their work calendar, scheduling and coordinating internal and external (community) meetings and events for the AVP, preparing and distributing agendas and sending other communications. May make travel arrangements and prepare and submit travel, credit card and expense claims. 
• Manage and administer the budget accounting and complex statistical data; review financial statements, manage financial operations and allocate resources following budget approval. Analyze, interpret and forecast financial costs and provide information to the AVP.
• Actively participate in departmental strategic planning related to capital budget planning and development.
• Manage and coordinate with WCTS the implementation, installation, configuration, troubleshooting, maintenance and repair of applicable technologies and associated hardware.
• Oversee and is responsible for the preventive maintenance, replacement and coordination to maintain compliance for FS - Facilities Services’ communication devices.
• Develop, monitor, evaluate, and recommend improvement to operational processes, procedures, workflow, and/or standards, ensuring alignment with the College’s mission, values, goals and objectives and local, state, and federal laws and regulations and to reduce costs.
• Participate in/on a variety of meetings, committees, and/or other related groups to communicate information regarding FS programs, information resources, services, and/or other pertinent information as appropriate. Cultivate and manage relationships with key stakeholders.
• Lead data gathering activities for benchmarking surveys; review results and make recommendations and implement improvements based on survey findings.
• Serve as a liaison to departments within the College, the general public, and/or outside agencies, contractors and vendors to respond to inquiries and provide information on available resources and services.
• Plan, organize, monitor and manage the day-to-day processes and operations of a variety of warehousing, logistics, receiving, distribution to campus departments, property administration, and online office supply ordering.
• Lead and manage the implementation, installation, configuration, troubleshooting, maintenance and repair of Facilities Services’ computer maintenance management system (CMMS) technologies and associated hardware.
• Lead the coordination of the College’s Rental Fleet Program. 
• Manage the Fleet software program for scheduling use of fleet vehicles, preparing paperwork, billing departments for usage, keeping vehicle insurance list current, and maintaining van-certified drivers list. 
• Work