Facilities Procurement Coordinator

Who We Are:
We are a diverse open-access college that fuels Indiana’s economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are “higher education at the speed of life!”

Our Values:
• Empathy: We stand with our students, partners, and communities.
• Integrity: We treat all with dignity and respect.
• Accountability: We deliver on our commitments.
• Agility: We innovate, iterate, and transform.
• Connectivity: We connect with partners to strengthen communities and ensure student success for all.

The Position:
The Facilities Procurement Coordinator is responsible for acquiring and purchasing supplies, equipment, and will manage all service agreements for the Indianapolis campus. This position will manage vendor quotes and bids according to College policy, and will support all purchasing activities in collaboration with campus and systems office financial operations.

MAJOR RESPONSIBILITIES

• Place and issue purchase orders (PO)
• Process new vendors for the College
• Manage purchase orders including creating, tracking, receipt allocation, delivery verification and invoicing in coordination with systems office.
• Establish and negotiate supplier agreements for goods and services in conjunction with the business office
• Initiate approval process for contracts and service agreements with business office
• Collaborate with departmental and campus leadership in budgetary preparation and purchasing
• Prepare regular budgetary reports for campus leadership
• Provide purchasing support to all divisions of the campus facilities department, including logistics, maintenance, custodial and project management teams, as well as other campus departments as needed
• Work in partnership with the business office during the RFP process to select appropriate vendors in order to minimize cost and risk
• Identify opportunities to increase value from service providers and suppliers
• Prepare new hire packets for all facilities staff
• Solve problems with a focus on teamwork and customer service
• Serve as a College representative when working with vendors and contractors

The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Position reports to: Sr. Director of Facility Operations

MINIMUM QUALIFICATIONS

• Associate’s degree
• 3 years of experience in a purchasing role
• Must be willing to travel locally to all buildings in the service area
• Must be detail oriented and able to communicate efficiently and effectively with staff, students, faculty, and leadership
• Ability to work with diverse community groups

PREFERRED QUALIFICATIONS

• Bachelor’s degree in a related field
• Experience working in an academic or state organization
• Industry-related training and certifications
• Project management and planning experience or training

Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Starting Salary Range: $45,000/annually

Classification: E-1 (exempt)

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.