Facilities Manager

General Summary (What is done and why)

The Facilities Manager is responsible for the day-to-day tasks to ensure that our facilities are well maintained and operating efficiently. The Facilities Manager is also responsible for processing invoices for the services that are utilized by our branches and corporate locations. The Facilities Manager will support the Director of Property Management with the execution of the department’s goals and objectives ensuring they are aligned with corporate guidelines.

 

Essential Functions, in Priority Order (Majority of duties, but not meant to be all inclusive or prevent other duties from being assigned as necessary)

1. Responsible for general maintenance of all UFCU facilities and grounds, including utilities, custodial, and grounds management; working with third party property management to schedule repairs and general and preventative maintenance. Time: 30%

 2. Responsible for executing, assigning, and tracking work orders that are submitted through the work order system. Responsible for setting up new vendors in vendor management system. Time: 20%

3. Responsible for processing invoices and submitting them to accounting for payment. Time: 20%

4. In collaboration with Director of Property Management, responsible for vendor contract performance, expirations, and renewal. Time: 15%

5. Responsible for the development and implementation of effective policies, procedures, and planning. Time: 10%

6. Assist Capital Project Manager as needed. Time: 5%

 

Education (Minimum education required to perform the duties of this position)

·  Bachelor’s degree in facilities management or equivalent or four years of related work experience preferred.

 

Experience (Minimum experience required to perform the duties of this position)

In addition to the education requirement:

·  Four years of facilities management experience preferred. Experience should include a well-rounded background in maintenance and knowledge of HVAC, electrical and plumbing systems including equipment maintenance and repairs.

 

Knowledge, Skills and Abilities (Minimum technical and communication skill levels and licenses/certificates normally required to perform the duties of this position)

·  Working knowledge of building systems and maintenance procedures.

·  Knowledge of various federal, state, and county codes and regulations involving construction, installation, fire, safety, electrical, and sanitation.

·  Knowledge of basic mechanical, HVAC, electrical, and plumbing systems and techniques.

·  Ability to meet with service contractors and vendors regarding the negotiation of contracts, agreements, and guarantees.

·  Knowledge of personal computer equipment, basic software applications, printers and peripherals, general office equipment, and the skills to maintain and manipulate each.

·  Ability to assess cost-effectiveness of repairing, replacing, or sending equipment off-site for repairs and work within budgets.

·  Knowledge of basic business security, operation, and safety procedures. Financial institution security knowledge a plus.

·  Excellent communication and leadership skills.

·  Exhibits sound and practical decision-making skills.

 

Required Competencies

·  Managing Through Systems

·  Total Work Systems

·  Demonstrates Courage

·  Customer Focus

·  Integrity and Trust

·  Self-Development

·  Business Acumen

·  Expense M