Facilities Manager - Clinical Trial Supplies

Company Description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.

Eurofins is the global leader in food, environment, pharmaceutical and cosmetic product testing and in agroscience Contract Research Organisation services. Eurofins is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations. The Group also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to 55,000 staff across a decentralised and entrepreneurial network of 900 laboratories in over 50 countries. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

Job Description

Basic Function and Scope of Responsibility: 

The Facilities Manager is responsible for managing the operation and maintenance of the company’s buildings and grounds and ensuring that the building’s services meet the needs of the business and employees it services. In addition to day to day management, this role is responsible for coordinating cross departmentally and with leadership to lead and advance initiatives related to the use and improvement of facilities.

Essential Job Duties:

Level – Manager

Facility Operation

• Ensure that a program of regular preventive maintenance is in place for building systems including, but not limited to, HVAC, primary and backup electrical systems, fire prevention, lighting, flooring, doors, paint, vehicles, pest control, landscaping, parking lots etc.
• Ensure that all areas of the building and grounds are kept in a clean and orderly condition; this includes a regular custodial program to provide cleaning, trash removal, restocking of cleaning and maintenance supplies and provision of appropriate receptacles and containers for waste.
• Ensure that repair or replacement of malfunctioning or deteriorating building systems is carried out in a timely manner and that all such tasks are documented.
• Oversee the engagement and work of service contractors including obtaining competitive contractor bids for services where appropriate, reviewing, and approving contractor proposals for repair or renovation work and ascertaining that the work has been correctly performed and billed.
• Ensure that building plans, operation and maintenance SOPs and the necessary supporting forms are in place and up to date.
• Ensure timely response to regulatory issues and inspection findings.
• Develop an appropriate set of quality and productivity metrics and ensure that they are regularly monitored.
• Oversee the operation of a Facilities Helpdesk to ensure that tickets and work orders are appropriately assigned and addressed in a timely manner.
• Ensure the availability of qualified Facilities personnel to respond to emergency situations such as fire, security breaches, equipment failures, etc.
• Ensures facility operations are conducted using safe work practices and comply with all regulatory requirements and municipal codes.

Business Planning/Budget/Forecast

• Participate in developing department goals, objectives, and systems.
• Actively participate in company meetings.

Management/Leadership/Development

• Provide overall direction and assistance to the Facilities team.
• Creates a working environment of teamwork, open communication, and exceptional service to internal/external clients.
• Administer work schedules and review/approve associate time sheets.
• Ensure appropriate staffing of areas of responsibility.
• Ensure Facilities associates have the necessary training and direction to carry out their assigned duties safely and effectively and are up to date with all applicable corporate training.
• Represent department and the organization favorably and in accordance with established Company standards and associate attributes at all times.
• Manage and direct activities of direct