Facilities Data Administrator

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Job Title:

Facilities Data Administrator

Department:

Administration and Planning | Facilities Information and Technology

With Facilities Information and Technology Services (FITS), you join a team that prioritizes innovation in every facet of our work. We are constantly searching for ways to use various facilities and geospatial data and systems to help The Ohio State University make better decisions more quickly. This requires our team to stay curious by constantly pursuing new knowledge with a willingness to change for continual improvement. Skill development is not just expected, it is required, and we support this by investing the necessary budget to get you the training you need. As a high-performing team, every member takes complete ownership of their function while collaborating closely with each other and our customers. We function and communicate effectively and respectfully in a diverse, multicultural, and inclusive setting. We do all this in an environment that cares about each other by showing appreciation and having a lot of fun along the way.

The Facilities Data Administrator under the guidance of the Director is responsible for managing, administering, and supporting multiple systems that aid in collecting and disseminating various building documentation and space data. This role encompasses a broad spectrum of tools and technologies, focusing on systems, applications, software, databases, and end-user support.

The primary system that this position will administer is The Ohio State University’s Space Information and Management System (SIMS), which encompasses data about 1200+ buildings, 125,000+ spaces, including over 40,000,000 square feet. The position will manage the operation of the document archive portion of SIMS consisting of architectural and engineering data and drawings associated with all construction projects. The system also includes building specifications, building design standard files, and other critical building data.

• Creates, maintains, updates, and edits archive data associated with each building and project.

• Reviews electronic submittals (via Trimble Unity Construct (eBuilder) of record drawings of the completed construction projects.

• Ensures AutoCAD and Revit drawings meet OSU standards before acceptance.

• Oversees the process for scanning project drawings and manages large format scanning equipment.

• Provides analysis and reporting for building information requests from university departments, architectural and engineering firms, and contractors.

• Develops training materials and documentation, as well as provides end-user training and technical support for system users.

• Manages all user access for SIMS

In addition, this position will assist in managing space data in this system as part of a team.

• Ensures the data accuracy for all University space through input of space assignments, onsite building audits, and capturing 360° photos of spaces.

• Responsible for a wide range of routine and customized space related reporting.

• Responsible for enforcing OSU space information standards.

Manages OSU’s BIM 360/Autodesk Construction Cloud (ACC) environment including project and user creation. Manages the procurement and administration of the university's Autodesk software licenses.

Oversees 2-3 student staff needed to maintain currency and accuracy of the document archive.

The Facilities Data Administrator is passionate abo