Facilities Coordinator

 

A Place Where People Matter. 

Start your career journey with Univar Solutions!  Here you can make an impact on the world around you and accelerate your career in areas that energize and excite you. 

 

Facilities Coordinator:

The Facilities Coordinator position assists with the day-to-day maintenance and facility needs of facility, including facility security, equipment maintenance and general building maintenance. Coordinates facility maintenance, vendors and activities within offices and departments.  Assist Facilities Manager in tracking of facility occupancy, headcount, floor plans, and general facilities support.

 

What You’ll Do:

Facilities Maintenance & Support

• Handles badge security and door access program
• Runs reports on access, security and ad hoc reports
• Issues employee access cards and maintains the integrity of the system
• Perform regular floor inspections/preventative maintenance schedules.
• Facilitates all maintenance coordination and schedule work on the floors as needed.
• Maintains seating/office plans
• Facilitates inter-departmental requests and concerns
• Coordinates the set-up and breakdown of large meetings
• Maintains seating/office building maps
• Coordinates office moves and as well as office restock as needed
• Provides support to Reception Desk as a back-up, lunches, vacations/sick time off
• Kadence Administration/Floor Updates (hoteling)

 

General Office Administration

• Process invoices for Payment
• Assist in Onboarding/Offboarding from a facilities perspective
• Order and stock supplies as needed as back-up to Receptionist & Day Porter.

 

Mailroom

• Mailroom duties including processing inbound and outbound mail
• Shipping support daily

 

Safety & Security

• Coordinates Floor Safety Team and works with building management for fire drills
• Conduct regular walk-throughs of the facility looking for any safety related concerns and coordinate repairs & floor upkeep.

 

What You’ll Need:

• High School Education
• 5+ years of administrative or facilities background
• Exceptional communication and customer service skills
• High level of resourcefulness
• Strong interpersonal skills; ability to interact with people at all levels both inside and outside of the company
• Word, Excel, PowerPoint and Outlook skills.
• Strong organizational and prioritization skills
• Ability to handle diverse work assignments
• Ability to use discretion and confidentiality in handling day-to-day activities
• Ability to work unsupervised
• Ability to take initiative and to be self-motivated and a great teammate.

 

Where You’ll Work:

This is an on-site role that will report out of our corporate headquarters in Downers Grove, IL

 

Pay & Benefits:

• The salary range is $50,000 – $60,000. This role is also eligible for incentive pay.
• The specific salary offered to a candidate may be motivated by a variety of factors including the candidate’s meaningful experience, education, training, certifications, qualifications, and work location.
• Available employee benefits include health, vision, and dental. We also provide 401k matching for retirement and flexible time off.

 

What You Can Expect: 

• Strong work/life flexibility
• To be surrounded by an inclusive team who is collaborative and committed to the achievement of the company
• To be rewarded for your contributions with a targeted annual company bonus and annual salary reviews