Facilities and Operations Assistant

Job Title

Facilities and Operations Assistant

Agency

East Texas A&M University

Department

Athletics

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer). 
  If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at HR.Hiring@tamuc.edu

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

SUMMARY:

The Facilities and Event Operations Assistant, under general supervision, provides administrative and operational support for facility rentals, maintenance coordination, and event logistics. This position serves as a primary point of contact for internal and external stakeholders, assists in coordinating pre-event operations for athletic contests, and supports overall facility readiness and usage.

DUTIES & RESPONSIBILITIES:

• Serve as a liaison for local high schools, UIL officials, and external groups regarding facility rentals, ensuring timely communication and coordination.
• Act as the primary point of contact for all facility rental inquiries and coordinate scheduling, usage, and logistics.
• Assist in the coordination of facilities operations, including submitting and tracking work orders and collaborating with SSC and other service providers to ensure completion of maintenance and repair tasks.
• Support pre-game and event operations for athletic contests, including football, soccer, volleyball, and basketball, ensuring facilities and logistics are prepared.
• Assist in coordinating event logistics, including setup requirements, facility access, and communication with event stakeholders.
• Maintain records related to facility usage, rentals, and operational activities, including databases and correspondence.
• Prepare and distribute correspondence related to facility rentals and event operations.
• Coordinate with internal staff, graduate assistants, and other personnel to ensure smooth execution of daily operations and events.
• Serve as a resource for information related to facilities, rentals, and event scheduling.
• Assist with purchasing supplies or materials related to facili