Executive Assistant, Capital Markets

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

This position will assist Executives with meeting and travel arrangements, schedule management, emails, technology support, material preparation, and distribution. This person will be required to be in the office Monday-Friday.

Main Responsibilities

• Manage complex schedules and calendars.
• Schedule travel arrangements - domestic and limited international.
• Organize and submit expense reports.
• Schedule conference calls.
• Keep contact information in Outlook updated.
• Type correspondence/memos, proofread documents, assemble reports and presentations.
• Update client information in JLL’s internal database.
• Participate in key projects and lead presentation material preparation.
• Must be able to work overtime on short notice.
• May be asked on occasion to help with personal scheduling and travel.
• Other duties assigned.

Experience Required

• Minimum of 5 to 10 years’ experience supporting C-Level Executives.
• Strong communication skills written and verbal with excellent spelling and organizational skills.
• Must be detail oriented and able to handle multiple tasks in an extremely fast paced environment.
• Ability to be an independent worker and strategic thinker with a team player attitude.
• Ability to work to meet tight deadlines is critical.
• Previous related experience in the financial or real estate services industries preferred.
• Must be a self-starter and work without day-to-day supervision.
• Must have experience coordinating client events.
• Experience managing social media is a plus (LinkedIn Postings, etc.)

Education

• Bachelor's Degree or equivalent experience required.

Computer Skills

• Intermediate to advanced working knowledge of Outlook, Word, Excel, and PowerPoint
• Strong experience in Power Point preferred. 
• Graphic Design experience is a plus.

Environment

• Office – work with computers, copiers, and scanners.

Compensation

The range shown below is an estimated base salary. This position also qualifies for an additional discretionary bonus.

Estimated total compensation for this position:

75,000.00 – 80,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Irvine, CA

Job Tags:

CMG

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

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