Nursing Staff Coordinator

Staffing Coordinator 

Department: Nursing Services 

Location: Facility Level – Optalis Health & Rehabilitation 

Reports To: Administrator / Director of Nursing 

FLSA Status: Salary Non-Exempt 

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Position Summary: 

The Staffing Coordinator ensures appropriate nursing staff are scheduled to meet resident care needs and regulatory requirements. This role manages the clinical master schedule, tracks attendance, oversees agency usage, and provides clerical support to the Nursing Department. 

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Key Responsibilities: 

• Develop, maintain, and adjust master staffing schedules based on census and budget.
• Ensure compliance with federal, state, and facility staffing regulations.
• Track and secure coverage for open shifts, vacations, and call-offs.
• Maintain staffing records, attendance logs, and PBJ reporting.
• Collaborate with HR/Payroll Coordinator on timekeeping, PTO, and personnel changes.
• Communicate staffing updates to nursing leadership and facility administration.
• Monitor and report agency usage and verify hours worked.
• Support survey readiness by maintaining accurate staffing documentation.

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Skills & Competencies 

• Organizational and scheduling skills.
• Knowledge of staffing regulations and PBJ reporting.
• Proficiency with scheduling and timekeeping software.
• Communication and problem-solving abilities.

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Required: 

• High school diploma or equivalent.
• Experience with staffing and scheduling in healthcare environment.

Preferred: 

• Experience in long-term care or skilled nursing setting.

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Physical & Work Requirements 

• Prolonged sitting with some standing/walking.
• Ability to manage frequent interruptions and multitask.

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Personal Attributes: 

• Integrity and confidentiality
• Dependability
• Team-oriented mindset
• Attention to detail#LL

Qualifications CNA License