Real Estate Administrative Assistant

Description

Real Estate Administrative Assistant

Monroeville, PA 

$17 per hour + Commission

Arbors Management is a full service property management and sales company servicing the Pittsburgh and surrounding areas since 1982.  We have a newly created position as the Real Estate Administrative Assistant to support our growing sales division.  This is a full-time position working from our Corporate office in Monroeville, PA.  Arbors Management offers a generous benefits package including:  Medical, Dental, Vision, 401K, Flexible schedules, Paid time off, Paid Holidays and more.

Job Summary:

The Real Estate Administrative Assistant provides administrative support to the real estate team, ensuring the smooth operation of the office. This role involves managing communications, coordinating transactions, maintaining records, and assisting with marketing efforts. The ideal candidate is organized, detail-oriented, and has a strong understanding of real estate procedures.

Key Responsibilities:

• Administrative Support:
  • Handle phone calls, emails, and other communications.
  • Schedule appointments, meetings, and property showings.
  • Prepare and distribute documents such as contracts, agreements, and closing statements.
• Record Keeping:
  • Maintain and organize files, including client records, transaction documents, and other office materials.
  • Ensure compliance with local, state, and federal regulations regarding real estate transactions.
  • Update and manage client databases and CRM systems.
• Marketing Support:
  • Manage social media accounts and website content.
  • Coordinate open houses, events, and other promotional activities.
• Customer Service & Sales:
  • Respond to inquiries and provide information about properties and services.
  • Support clients throughout the buying or selling process, ensuring a positive experience.
  • This position is able to manage their personal clients in the buying and selling process
• Office Management:
  • Order office supplies and maintain inventory.
  • Coordinate with vendors and service providers as needed.
  • Ensure the office is clean, organized, and well-maintained.

Qualifications:

• High school diploma or equivalent 
• Have a current PA Real Estate License.
• Computer proficiency with Google programs and Appfolio preferred
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize tasks effectively.