EXECUTIVE SECRETARY II (UMP)

Job Requisition ID: 49781 

Opening Date: 09/26/2025
Closing Date: 10/09/2025
​Agency: Department of Human Services
Class Title: EXEC SECRETARY II - 14032 
Skill Option: Keyboarding - Clerical - UMP Certificate 
Bilingual Option: None
Salary: Anticipated Salary $4,954-$6,894/month ($59,448-$82,728/year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

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This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Office of Business Services is seeking to hire an Executive Secretary II. Under the direction of the Director, prepares and keyboards a variety of confidential, complex documents and correspondence and maintains records and files relating to the administrative function of the Office of Business Services (OBS).

Essential Functions

• Serves as administrative secretary to the Director.
• Prepares and keyboards a variety of confidential, complex letters and documents for the Division, checks and proofs to assure correctness and accuracy.
• Serves as primary receptionist for the Director as well as working managers.
• Assists in the conducting of special projects and studies for the Director by gathering data, coordinating, monitoring and completing assigned projects which are applicable for the Division.
• Serves as timekeeper for the Director and working managers.
• Prepares travel arrangements for the Director.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and two (2) years of secretarial e