Administrative Assistant II

We are launching people to the Moon and Mars. If you want to be part of this amazing mission and enjoy working in a great team environment, we would love to have you as part of our team that is making history, today. It takes big ideas and determination to take NASA's vision and make it reality. That's what we do every day. 

The COMET contract provides overall management and implementation of ground systems capabilities, flight hardware processing, and launch operations at NASA's Kennedy Space Center (KSC) in Florida. These tasks will support the International Space Station, Ground Systems Development and Operations, and the Space Launch System, Orion Multi-Purpose Crew Vehicle, and Launch Services programs. 

Responsibilities 

• Provide administrative support to the Ground Systems Support Directorate including, but not limited to the following:

• Answer telephones and video conference calls while taking messages or transferring calls, scheduling appointments, and updating event calendars.

• Arrange Staff Meetings, handle incoming and outgoing mail, prepare office memos/emails, and coordinate invoices and other financial reports/documentation.

• Use and assist in maintaining a variety of office equipment. o Edit documents and maintain databases / digital filing systems.

• Maintain various distribution lists for the Directorate. o Manage conference room calendars and coordinate meetings for Engineering Directorate personnel.

• Manage/purchase appropriate office stockroom supplies and coordinate other Engineering Directorate purchase requisitions.

• Process various personnel requests such as on-site badging, safety shoes/glasses, organizational changes, etc.

• Provide meeting/board support to record notes and actions.

• Coordinate award presentations and other special Directorate events.

• Perform a variety of other clerical and administrative duties as assigned.

Qualifications  

• High School Diploma or equivalent. At least three years of related experience or an associate degree with 1 year of experience.

• Must have a valid Drivers License. 

• This is an mid level position (or higher) with at least three years of related experience or an associate degree with 1 year of experience.

• Demonstrated proficiency with MS Office software is required (e.g. Word, Excel, PowerPoint, and Outlook, MS Teams, Sharepoint).

• Familiar with use and setup of video conferencing software - particularly MS Teams.

• Must be extremely well organized, flexible, and capable of effectively prioritizing multiple tasks.

• Ability to work effectively, personable, and cooperatively in a large team environment.

• Excellent communication and internal/external customer interface skills (written and verbal).

• Self-motivated, demonstrates initiative, and able to work independently (or with minimal supervision).

Physical Requirement 

• May be required to climb stairs to access equipment for trouble shooting. 

• Will be required to wear hearing protection, eye protection, and other associated personal protective equipment. 

• Position may involve extended periods of sitting or standing. 

• Physical requirements are sitting, walking, standing, extensive use of stairs, and access to remote structures. 

• Position is located on a hazardous testing facility; must be able to quickly evacuate buildings in the event of an emergency. 

Work Environment 

•  May be required to work inside and outside throughout the test complex. 

• Position may require individual to travel daily to different areas on site. 

• Walking on uneven terrain including paved areas, gravel/rocks, and dirt/sand, may be required to access various locations on the facility. 

• Climbing ladders and platforms may be necessary. 

• All work must be