Executive Assistant - Discovery and Development Technologies

 

Work Your Magic with us! Start your next chapter and join EMD Serono.

 

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.  

 

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

 

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US. 

 

Your Role:

EMD Serono in Billerica, MA, is seeking an Executive Assistant to support the Senior Vice President (SVP), Head of Discovery and Development Technologies (DDTech). In this position, you will deliver high-level administrative assistance to the SVP in the US and ensure the office operates smoothly. The Executive Assistant will manage a variety of administrative and executive support tasks, working independently with minimal supervision. Confidentiality, professionalism, flexibility, and adaptability in a fast-paced environment will be essential, along with the ability to proactively anticipate needs and offer solutions. 

Responsibilities:

• Administrative Support: Manage the SVP’s calendar, schedule meetings, and coordinate travel arrangements, prepare and edit correspondence, communications, presentations, and other documents, handle incoming and outgoing communications, including emails, team calls, and mail.
• Meeting Coordination: Plan, organize, and coordinate meetings, conferences, and events. Prepare agendas, take meeting minutes, and follow up on action items. Ensure the SVP is well-prepared for meetings with relevant materials and information.
• Project Management: Assist in the planning and execution of projects and initiatives led by the SVP. Track progress and provide updates on key projects and deadlines.
• Stakeholder Management: Act as a liaison between the SVP and internal/external stakeholders. Build and maintain positive relationships with key contacts and departments.
• Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and discretion. Maintain professionalism and a high level of confidentiality in all interactions.
• Maintain a close collaboration with the Executive Assistant based in Darmstadt

 

Who You Are: 

Minimum Qualifications:

• High School diploma or GED

• 5+ years of administrative experience supporting senior level management 

 

Preferred Qualifications:

• Experience in pharmaceutical or healthcare industry
• Strong organizational and time-management skills
• Experience working across time zones (domestically and globally)
• High level of professionalism, confidentiality, and discretion
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment
• Strong problem-solving skills and attention to detail
• Proactive and detail-oriented with excellent communication skills (verbal and written)

• Proficiency in social media versatility: experienced in both creating and capturing engaging content for various platforms, with strong text-based communication skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

• Ability to work independently and as part of a team
• German language skills