Executive Assistant (ZR_24593_JOB)

This is a remote position.

Schedule: Flexible schedule aligned with Australian business hours

Total Weekly Hours: Part-time (20-25 hours per week), with potential to transition to full-time by the end of 2025

Join a leading business advisory and executive coaching firm known for its impactful work across various industries. This established consultancy partners with high-profile clients, offering strategic guidance and innovative business solutions. With a dynamic leadership team and a growth-focused vision, this is a great opportunity to join a forward-thinking company.

Our client is looking for an Executive Assistant with strong marketing skills to support a prominent business leader and author. This role involves managing business processes, handling key communications, supporting strategic initiatives, and contributing to marketing-related efforts. Starting part-time with the potential to grow into a full-time position, this is ideal for a detail-oriented and creatively driven professional.

Requirements

1. Manage Complex Communications

• Monitor and organize high-volume email correspondence
  

• Draft professional emails, business communications, and client follow-ups
  

• Coordinate with stakeholders and business partners
  

• Handle sensitive and confidential information with discretion
  

2. Calendar and Schedule Management

• Coordinate complex scheduling across multiple stakeholders
  

• Manage and optimize the executive’s time efficiently
  

• Arrange travel logistics and itineraries
  

• Prevent scheduling conflicts and ensure smooth daily operations
  

3. Document, Presentation & Marketing Support

• Enhance and polish professional presentations and marketing materials
  

• Review and format documents for accuracy and visual appeal
  

• Assist in creating promotional content such as email newsletters, social media captions, or website copy
  

• Support brand consistency in written communications and visual assets
  

4. Financial Administration

• Process client invoices using established templates
  

• Maintain accurate financial tracking spreadsheets
  

• Update regular financial summaries and reports
  

• Assist with expense management and record-keeping
  

5. Research, Analysis & Market Insights

• Conduct comprehensive online research for business and marketing initiatives
  

• Compile and analyze data for client targeting and outreach
  

• Provide insights for marketing strategies and brand visibility
  

• Create detailed reports and summaries on competitors or potential collaborators
  

6. Project and Marketing Support

• Monitor and track project deadlines and deliverables
  

• Assist with social media analytics and engagement tracking
  

• Help schedule and coordinate content calendars and marketing campaigns
  

• Maintain tracking systems, CRMs, and databases
  

• Support business growth initiatives including lead generation activities
  

• Proven experience as an Executive Assistant in a fast-paced environment
  

• Background or hands-on experience in digital marketing or content creation
  

• Strong proficiency in Microsoft Office Suite (especially Excel, Word, PowerPoint)
  

• Experience with basic marketing tools (e.g., Canva, Mailchimp, Buffer, or HubSpot a plus)
  

• Exceptional attention to detail and organizational skills
  

• Excellent English communication skills — both written and verbal
  

• Demonstrated ability to work independently and take initiative
  

• Comfortable managing confidential information with professionalism
  

Technical Requirements:

• Stable high-speed internet connection (minimum 25 Mbps)
  

• Quiet, professional home office setup
  

• Capability to handle voice/video calls
  

• Based in the Philippines (for time zone alignment with AU)
  

• Self-motivated with strong problem-solving abilities
  

• Confident in suggesting improvements and new ideas
  

• Proactive, creative, a